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Answered

How to save multiple signatures in Acrobat DC?

Forum|Forum|10 years ago
August 13, 2015
37 replies
403551 views

Is there a way to save more than one signature and initials under the fill and sign tools?

Correct answer Lantz Newberry

I work for state government. We prefer the Fill & Sign tool over the Stamp tool since once a document is saved the signature can't be deleted.

Create PNG Files

We have the person sign in blue ink, on a blank sheet of paper, at approximately the size they use to sign most documents.
Scan to PDF at 100% 300dpi quality.
Open scanned PDF in Acrobat and crop the signature fairly close on all 4 sides and export as a PNG file.
File > Export to > Image > PNG. (Keep files in our secure folders).

Sign a Document

Open a PDF to sign in Acrobat use the Fill & Sign tool > Sign Yourself (or other one for secondary signatures or initials) > click the "+" symbol > Image > Select Image > Navigate to your PNG files to add the signature to Acrobat.
If you want the signature to remain in Acrobat's Fill & Sign tool, check the box Save signatures.
Click Apply to place the signature on the document.

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jerobanbar

Participating Frequently

Try adding them as Digital IDs. Then, on the form field signature block, you may select the preferred digital signauture.

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faye_2461

Participant

Where has Initials gone ? Cannot see it as a choice anymore!

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Lantz Newberry

Participating Frequently

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MommyRabbit

Participating Frequently

I had to sign for four different people with Adobe, and the way i did the work around was to create stamps of their signatures and apply them that way. Having said that, it isn't a "signature" in the eyes of the program, it is just an image stamped over the page. but i am not sure if that matters for you or not. 🙂

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Punisher2011

Participant

Can you explain how you made these stamps? I'm running into this issue and a lot of the government paperwork I'm doing doesn't accept E-Signatures since it's marked as such. They will only take "real" signatures.

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MommyRabbit

Participating Frequently

here is the link to the thread on how to create a stamp, you want to create a custom stamp which is half way-ish down the page

https://helpx.adobe.com/acrobat/using/adding-stamp-pdf.html

Good luck 😄

The file with the signatures will be in your adobe folder

C:\Users\(user name)\AppData\Roaming\Adobe\Acrobat\

there should be a subfolder named whatever version of adobe you use, mine is DC currently. once you have created a stamp, there will be a folder named Stamps containing a PDF of the signature(s). The first page is always blank, If you have multiple signatures, there will be an individual page for each signature, I make sure each is cropped down to the size of the signature. you can add pages here if you have more and I find it fairly easy to do it this way.

to use them in the PDF you wish to stamp go to comments tools and select the stamp. you can make shortcuts here, or leave them in whichever of the drop downs you want to keep them...

clear as mud i am sure 😞

if this process works well for you, i highly suggest saving a copy of the PDF with the signatures somewhere safe. when you upgrade your adobe program, it doesn't always carry over, and it won't carry from one program to the next. for instance i had adobe pro and when we switched to DC it wasn't there anymore, so i had to create the "stamps" folder and paste the signature pdf in it in order for my signatures to be available.

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VSSCPA

Participant

If you disable the sync in the registry, each user can setup their own signature and it wont sync across devices logged into the same account. We have an IT admin that all our software purchases are registered to, but by disabling the registry sync, none of our signatures sync across the devices. We have no identified any other issues this causes. It is done on adobe 2020 std and pro. This must be done on each machine logged into the account:

Disable Adobe Acrobat Document Cloud services. It disables and locks all service access except those features controlled by the other preferences below.

[HKLM\Software\Policies\Adobe\<product name>\<version>\FeatureLockdown\cServices]
"bToggleAdobeDocumentServices"=dword:00000001

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Joe376038492632

Participant

This restriction is all about selling licenses. Adobe will mem and haw about how they are protecting users but it BS. Acrobat pro is alreadt too expensive and this restriction, again is BS.

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imenc3881293

Participant

is there a way to save more than 2 signature on acrobat?

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jerobanbar

Participating Frequently

In Acrobat Pro for Mac
1. Acrobat Prefences

2. Signatures

3. In Identities & Trusted Certificates section, click on "More"

4. In the Digital ID and Trusted Certificate Settings, click on the "+" button at the top to add new signature

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Cheryl33135834k47y

Participant

Let me blow your minds Adobe community. Yes, it sucks that there is no multiple signature saving option. But, I found that if you have your signature saved as a PNG you can "INSERT PICTURE" and insert that file. I would imagine it would work with a JPG as well. The signatures we have saved in our office have an invisible background so there are no issues with it looking like a pasted rectangle. I must sign for multiple project mgrs. & the CEO in my office so I am glad to find a workaround. I hope it works for you! ❤️

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Lantz Newberry

Participating Frequently

Unlike using a "Sign Tool" signature, the "Insert Picture" signature is not secure. It does not embed the signature into the pages when saved. This means a person can open the PDF and delete the "Insert Picture" signature.

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Jessica22538112xnzw

Participant

Create a "stamp" with the image file of the signature.

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Lantz Newberry

Participating Frequently

Unlike using a "Sign Tool" signature, the "Stamp" signature is not secure. It does not embed the signature into the pages when saved. This means a person can open the PDF and delete the "Stamp" signature.

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Norbert26188309ut9o

Participant

A simple solution. Normally, when you choose either a signature or an initial, it is automatically saved by the program, until one deletes it and chooses another.

Just make sure to uncheck the box which asks if you want to save signature, see attached pic, and that's it. Now every time you want to sign a new signature, just go to your folder where you keep all your signatures, and when asked for an image, choose one.

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Colleen22552433skh1

Participant

You need to use Certificates in order to have multiple secure signors. Here are the instrux. Colleen P. Trusler

OPEN ADOBE AND CHOOSE EDIT/PREFERENCES

Step One: Choose Signatures from the list of Categories

1. Choose Identities & Trusted Certificates. Click More

2. Choose Add ID

3. Choose A new digital ID I want to create now, click Next.

4. Choose New PKCS#12 digital ID File, click Next

5. Add your information, including email and click Next.

6. Set a password, write it down because you will need it each time you use the certificate.

7. Click Finish.

Step Two: Apply your Digital Signature (Secure Certificate )

1. Open the Document and Navigate to the Signature area

2. Select the tool for Certificates:

3. Select Digitally Sign from toolbar.

4. When prompted to draw the signature area, click OK

5. Draw the area larger than needed.

6. A pop up with your multiple signatures (certificates) will appear.

7. Choose your signatory and click Continue.

8. Tick the Box for Lock document after signing if this is the last person signing the document.

9. Enter your password for this certificate in the red box.

10. Click Sign.

11. Save the document with a name indicating that the document has been signed.
(e.g., Agreement 3.22.22 Executed)

Show more replies

OPEN ADOBE AND CHOOSE EDIT/PREFERENCES

Step One: Choose Signatures from the list of Categories

1. Choose Identities & Trusted Certificates. Click More

2. Choose Add ID

3. Choose A new digital ID I want to create now, click Next.

4. Choose New PKCS#12 digital ID File, click Next

5. Add your information, including email and click Next.

6. Set a password, write it down because you will need it each time you use the certificate.

7. Click Finish.

Step Two: Apply your Digital Signature (Secure Certificate )

1. Open the Document and Navigate to the Signature area

2. Select the tool for Certificates:

3. Select Digitally Sign from toolbar.

4. When prompted to draw the signature area, click OK

5. Draw the area larger than needed.

6. A pop up with your multiple signatures (certificates) will appear.

7. Choose your signatory and click Continue.

8. Tick the Box for Lock document after signing if this is the last person signing the document.

9. Enter your password for this certificate in the red box.

10. Click Sign.

11. Save the document with a name indicating that the document has been signed. (e.g., Agreement 3.22.22 Executed)

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11. Save the document with a name indicating that the document has been signed.
(e.g., Agreement 3.22.22 Executed)