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Question

Initial View in a PDF Portfolio

Forum|Forum|16 years ago
June 18, 2009
8 replies
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I have just started using the new portfolio feature, I have four forms that I've combined. I am using the Grid with Preview option to layout the files. When I open the portfolio it always opens to the same page in the second form, how do I change it to open to the first page of the first form?

A

Anonymous

Adobe had best be on this . . .

I have given up on an elegant solution. What is currently working for me is simply numbering the titles of my documents within the grid icons themselves. So the one I want to be open on initial view is 01 Amazing Doc.pdf, etc.

JETalmage

Inspiring

None of this is working to make a single PDF Portfolio open to a specific document.

I am getting so sick and tired of encountering this problem every time I have to create a Portfolio.

The current situation is a single Portfolio containing two PDFs. The Portfolio is set to sort according to an Index column I added. The Portfolio does sort according to that order. But again: this is not about sort order. It is about which document opens when the Portfolio is opened in Reader 9. This Portfolio insists on opening to the second PDF, not the first one in the sort order.

JET

A

Anonymous

JET,

Yes, we fully get that it is NOT about SORT ORDER.

Did you try my detailed instructions (#18 in this thread, dated June 1st)?

It works.

Any customization beyond this solution is up to you; but at least it will allow you to have the correct PDF be the one seen upon opening.

Also, it might be helpful if you posted your PDFs somewhere where they can be examined.

Hope this helps.

A

Anonymous

For this test, I created 3 separate PDF portfolios, which I named Alpha, Beta, Delta (.pdf).

I then combined these into a new Portfolio called A-B-D.pdf.

As you probably know all too well, no matter how you try to sort the Initial View, it will always default to the alpha-numeric sort... in this case it always opened with this order:

Alpha.pdf

Beta.pdf

Delta.pdf

But, let's say I wanted the order to be:

Beta.pdf

Alpha.pdf

Delta.pdf

Here's what to do (close any open PDFs first):

Open Acrobat Pro (I have v9 Extended).
From the Menu Bar choose File > Organizer > Open Organizer.
In the left pane, locate the folder where the Portfolio you want to re-order is.
If you have more than one portfolio in the folder, highlight the one you want to re-order by clicking once on the file in the Middle Panel.
From the top Menu Bar of the Organizer, Click on the [+] Combine Files button.
The Combine Files box will open, and you'll see a notice about the file you selected 'contains multiple files...'. Just click OK.
Your separate PDFs that make up your portfolio will be listed in alpha-numeric order... BUT-
Click on a PDF and use the 'Move Up' or 'Move Down' arrows at the bottom of the Combine Files window to move it to the order you want.
Repeat Step 8 until your list is in the order you want.
Click the PDF Portfolio radio button at the top!!
Click the Combine Files button at the bottom.

Once combined you will be prompted to save the file; so save with a new name; just to preserve you're original.

Done!

Your new ordered PDF will open in Portfolio, and you can make any other changes, such as color, and so forth.

For this test I made 4 different Portfolios, varying the order; and in each case the order was preserved.

It may be a work-around, but it works without having to rename your files.

Let me know if it works for you.

T

TedBorrego

New Participant

It worked, sort of. I was able to reorder the files within a portfolio using the suggestion you made, but the only problem is that it converts all files to PDFs. I wanted to keep the originals in Word or other formats, but otherwise, it was fine. I guess the boys at Adobe don't want, or can't, fix this issue. It is very easy in the Combine Files mode, and I confess I never thought of it this way, but impossible in the Portfolio mode, except for the way you've come up. I've fiddled with it for two months now, and never ever came close - thanks for all of the help. I'll play around and see if I can keep formats the same.

A

Anonymous

Tram,

I thought this solution would get most of the way there; which at least solves the order issue.

Now, additional tweaks will need to be investigated to address the pdf conversion of included assets (ie .doc files).

If you, or others can build upon this core, please share back.

Glad it helped you, and you're most welcome.

A

Anonymous

My Bad.

Sorry that the same (incorrect) answer has been offered by me and others.

I kept interpreting the problem as a single PDF portfolio... NOT a collection of portfolios.

...and yes; it's true.

Even though the Porfolios appeared in the correct order in the list, when I reopened the Portfortfolio it defaulted to showing the first PDF in alphabetical order - not any order I specified.

Now that I finally understand the problem; I will put my efforts into seeing if I can find the answer to the question I kept overlooking by not reading the thread closely enough.

Will report back as soon as I find anything.

T

TedBorrego

New Participant

Thanks. As for your first answer, been there did that. I just want to

be able to specify opening file and view, much the same way as in

combine and can't figure it out.

Sent from my mobile telephone. Please forgive any typographical errors.

MichaelKazlow

Brainiac

The answer to your question is the cover sheet. Your cover sheet can actually be an entire pdf file. Just make sure you have your portfolio set to view the cover sheet.

JETalmage

Inspiring

Michael,

Can you explain precisely?

Cover Sheet? In Acrobat Pro 9? Where?

A search in the Help file returns nothing when searching for "Cover Sheet" or even "Welcome Page."

In Acrobat Pro 8, there was an explicit command to set the currently viewed document as the start document.

The Help files describe setting an Initial View for a Portfolio; but when you select Portfolio Properties... from the File menu, you get a Document Properties dialog, not a Portfolio Properties dialog. You only get an Initial VIew pane for a document.

JET

A

Anonymous

People are listening, and doing their best to try and help.
Remember that most replies are by users - not paid Adobe employees.
It isn't courteous to 'YELL' that no one is listening. Yelling is the surest way to alienate help.

If you name your files alphabetically, or use numbers as prefixes to your files (as said before 00_file.pdf, 01_file.pdf, etc.) when you drag them in as a group, then the order of appearance will be bases on 'name'; if that's what you choose... so in that respect it is about sort order; and is the typical method of arranging files in a Portfolio.

If you wish an Adobe confirmation on that you can read about it here:

http://help.adobe.com/en_US/Acrobat/9.0/3D/WS58a04a822e3e50102bd615109794195ff-7edb.w.html

Meanwhile, since forums are about trying to find answers:

Here's a work-around that hopefully will solve your problem.
1. File > Create PDF Portfolio
2. Before adding any files:

Open the 'Edit PDF Portfolio' side bar if it isn't already open
Choose Specify File Details > Initial Sort >Created. You may need to scroll down to see the 'Created' option as it is last in the list.
Choose List View from the Toolbar Menu (2nd icon to the right); to open the empty list.
Open the folder where you have your content; and drag a single file (that you want to appear first when the Portfolio is later opened)
Repeat the previous step, dragging in files one-at-a-time in the order you want them to display, until you have all your files added.

3.    You list should apprear in the order that you dragged them in.
4.    Save the Portfolio.
5.    Close and test.

I tested these instructions with 4 different groups of jpeg images, making 4 different portfolios; and it retained the order in each case.
Please let other readers know if this works for you.

JETalmage

Inspiring

Please let other readers know if this works for you.

Driver (and others),

Does not work in Acrobat Pro 9, Windows.

I followed your instructions to the letter, and the Porfolio still insists upon opening to the third document.

Understand, even if it did work, that workflow should not be necessary. One should be able to change the initial view in an already-built Portfolio.

Prior to all this, I even created an additional field, called SortOrder and set the sort order to that. That much works. Again, my problem is not about sort order. But it still does nothing to address the problem of controlling which document is displayed first upon opening the Portfolio.

JET

M

Maria5FA7

New Participant

I'm having the same problem.I have changed the sort order (use 01, 02, etc.),and the documents are sorted in the order I want but I have not renamed the file. I've used the document security, to see if that will work, and it doesn't on the portfolio level. I really don't want to go through the process of pulling out each file, renaming it, and rebuilding the portfolio. I teach a course, and have 10 portfolios with about 10 or more files in each, and that seems to be the hard way. TIA

I may have found the answer. open the portfolio with your navigation pane showing the pages/files. Now my pages ar in the order I want them to be seen but the port always opened in the middle, not the top. In your navigation pane go to the page you want to open on and right click it. thr you should have a properties option, click it and in that pop up there is a little check box that asks if you want to open on current page, Check the box. save the port and close. reopen. Ta-Da!

J

juxey2000

New Participant

In the portfolio, select, 'file' - 'portfolio properties' - then selct the 'Initial view' tab. Here you can choose which page the portfolio opens up on.

Simples.

T

that17Author

New Participant

I set up each individual pdf to open to a specific page, that isn't the problem. The problem is how do I set which pdf document my portfolio displays when I first open it (after I close the welcome page).

Steve Werner

Adobe Expert

The order in which files in a PDF Portfolio are displayed is set in this way: From the Modify menu at the top of the portfolio, choose Edit Portfolio. In the Edit Portfolio panel on the right, select SPECIFY FILE DETAILS. You can select the sort order of the files from this list: Name, Description, Modified, Size, Compressed Size, or Creation. You could insert a number 01, 02, etc. either before the file name, or in the Description field, which specifies the way you want the files ordered.

T

that17Author

New Participant

I have now re-created the four forms by splitting the original file into four sections. Created an entirely new portfolio, added the four forms, and it still defaults to the same document (now third file in my ordered list, and fourth section in the original un-split file) initial preview when the file is opened.

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