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FranksTexas
Participant
July 22, 2010
Question

Page Number Format in Word Does Not Convert Properly to PDF

  • July 22, 2010
  • 4 replies
  • 42813 views

Lately, my page number format as shown in my Microsoft Word document footer does not convert exactly as presented in Word upon converstion to pdf.  For example, in Word, my footer page numbers are formatted Page 1 of 3, Page 2 of 3, Page 3 of 3 for a thre-page document.  Upon conversion to pdf, the page number format comes out as Page 1 of 1, Page 2 of 2 and Page 3 of 3.  I've been using Acrobat 8 for a long time, converting all my Microsoft 2007 and 2003 documents into pdf files with no issues until lately.  My Acrobat 8 is fully up to date as of today.  What is going on?

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    4 replies

    E
    EGinM
    Participating Frequently
    November 28, 2011

    I had the same problem but solved it. See my reply under another Acrobat post about the same issue:

    http://forums.adobe.com/message/3851625#3851625

    O
    Okanagan1
    Participant
    September 30, 2010

    Hi, I have the latest 9 pro and it too takes my Word 7 documents and changes the way word expresses the page

    numbers as 1 of 3, 2 of 3 and 3 of 3 -----  then changing them in the PDF to 1 of 1, 2 of 2, 3 of 3.  Any help would be appreciated.

    I had this with version 8 but it initially dissapeared when I upgraded to 9....  It is back and so is my blood pressure

    All software has the latest updates.

    B
    Bill12
    Inspiring
    October 1, 2010

    As I mentioned, did you try updates to WORD. I suspect you probably have the same problem to any printer, not just Adobe. This was a WORD problem in the past and likely is at this point also. I will not not deny it could somehow be Acrobat, but the changes you indicate are indicative of the original document application.

    F
    FranksTexasAuthor
    Participant
    July 26, 2010

    Pdf Maker continues to convert the Word number format into the pdf format inconsistent with Word number format. No solution yet. However, a member of this forum presented an alternative to Pdf maker: pdf print, which does not present the same issue as pdf maker. Thank you.

    A
    Anonymous
    August 23, 2010

    I faced a similar issue with both Adobe PDF printer and PDFCreator.The problem manifested when I chose print from file menu in word and then selected the PDF printer. As a workaround try the following (worked for me):

    1. Set Adobe PDF printer as the default printer on your machine
    2. In word go into print preview mode. Make sure that the page numbers are correctly displayed.
      1. In my case it was correctly displayed in the print preview mode.
    3. Now click on the print button.
      1. This will directly launch the default printer and the resulting pdf will have the numbering right.
    J
    jenfrg
    Participating Frequently
    August 24, 2010

    I am having this exact issue now, and while using the option to Print to the Adobe PDF Printer corrects the page numbering issue, it then prevents you from taking advantage of business critical options that Adobe Creator offers: Bookmarks for example.

    There does appear to be a problem with using Page X of Y page numbering option in your footer in Word, and converting it to PDF with the Adobe PDF Creator. Does anyone have any suggestions other than using the Adobe PDF Printer option?

    Thanks in advance.

    Anna Nmty
    Anna Nmty
    Inspiring
    July 22, 2010

    It seems unlikely because you have only had the problem recently, but I'd recommend checking to make sure your Microsoft Office products are updated.

    Is the issue occurring for certain documents or all documents? Some people who experienced this problem in my office had documents that had graphics or text boxes extending into a header/footer area. Moving these items out of those areas resolved the issue. Turning off "Background printing" (Tools > Options > Print) may also be helpful.

    F
    FranksTexasAuthor
    Participant
    July 22, 2010

    Thank you for your response.  The Microsoft Office products, including Word, are fully up to date.  The problem is happening with all Word to pdf conversions (the only conversion used), including several documents that I update periodically and convert the updated version to pdf.  The problem happens with fresh, newly creaated Word documents as well.

    I did not see Tools > Options > Print.  When I click on Tools in Acrobat 8, there is not an Option selection.  Didn't see a "Tools" heading in Word 2007 either or under "File > Print" or even in the Property menu of my printer.

    B
    Bill12
    Inspiring
    July 23, 2010

    Try a print preview in WORD. I suspect you will see the same thing. In the past, this problem was associated with a bug in WORD, not Acrobat. I am surprised it has come back up.

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