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Lisa229636276ozg
Inspiring
March 16, 2022
Answered

Speaker note annotations not tagged, can't tag in Reading Order dialog

  • March 16, 2022
  • 1 reply
  • 1260 views

When speaker notes are included in the PDF conversion, they come through as annotations, and these annotations are failing during the accessibility check as missing tags. 

A couple of questions:

(1) Is there a setting in PDFMaker for tagging such annotations for accessibility?  I cannot imagine why, if Adobe's accessibility checker requires this, the converter doesn't just tag them during conversion.

(2) The Reading Order dialog box says to "draw a rectangle around the content" and select a tag for it, but I try to draw a rectangle and it just disappears. This occurs both when I have the Order Panel displayed, too. There seems to be no other way to select the annotation and assign a tag to it, that I can see. Am I doing something wrong?

Thank you in advance for your help.

Lisa

 

This topic has been closed for replies.
Correct answer Bevi Chagnon - PubCom.com

This is a failure of both Microsoft PowerPoint and Adobe PDF Maker.

But it's a system doesn't work.

 

If you'd like the most accessible workaround, save the PPT to PDF normally (tagged PDF) without the speaker notes.

Then export the speaker notes, bring them into MS Word, and make a co-PDF of just the speaker notes.

 

1 reply

Bevi Chagnon - PubCom.com
Bevi Chagnon - PubCom.comCorrect answer
Legend
March 16, 2022

This is a failure of both Microsoft PowerPoint and Adobe PDF Maker.

But it's a system doesn't work.

 

If you'd like the most accessible workaround, save the PPT to PDF normally (tagged PDF) without the speaker notes.

Then export the speaker notes, bring them into MS Word, and make a co-PDF of just the speaker notes.

 

|    Bevi Chagnon   |  Designer, Trainer, & Technologist for Accessible Documents ||    PubCom |    Classes & Books for Accessible InDesign, PDFs & MS Office |
    L
    Lisa229636276ozgAuthor
    Inspiring
    March 17, 2022

    Thank you, @Bevi Chagnon - PubCom.com! That sounds like a reasonable solution. We'll consider it, if think we should include speaker notes somehow. (Personally, I think the content on the slides should be meaningful enough to stand on their own.) Thank you so much! 

    Bevi Chagnon - PubCom.com
    Bevi Chagnon - PubCom.com
    Legend
    March 25, 2022
    quote

    (Personally, I think the content on the slides should be meaningful enough to stand on their own.) Thank you so much! 

    By @Lisa229636276ozg

     

    I agree!

    One other idea: record the presentation and make it available after the event. You can also make a time-track of the recording (1:32 Our new products, 2:15 Demonstrations, etc.) and have it captioned for fully accessibility.

     

    I know sometimes that's not possible, but other times it is. If it's an event, it should be live captioned as the event is taking place. Most companies provide the transcript of the live captioning as part of their package.

     

     

    |    Bevi Chagnon   |  Designer, Trainer, & Technologist for Accessible Documents ||    PubCom |    Classes & Books for Accessible InDesign, PDFs & MS Office |
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