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NSEinsurance
New Participant
August 13, 2015
Answered

How to save multiple signatures in Acrobat DC?

  • August 13, 2015
  • 37 replies
  • 400608 views

Is there a way to save more than one signature and initials under the fill and sign tools?

    Correct answer Lantz Newberry

    I work for state government. We prefer the Fill & Sign tool over the Stamp tool since once a document is saved the signature can't be deleted.

     

    Create PNG Files

    1. We have the person sign in blue ink, on a blank sheet of paper, at approximately the size they use to sign most documents.
    2. Scan to PDF at 100% 300dpi quality.
    3. Open scanned PDF in Acrobat and crop the signature fairly close on all 4 sides and export as a PNG file.
    4. File > Export to > Image > PNG. (Keep files in our secure folders).

     

    Sign a Document

    1. Open a PDF to sign in Acrobat use the Fill & Sign tool > Sign Yourself (or other one for secondary signatures or initials) > click the "+" symbol > Image > Select Image > Navigate to your PNG files to add the signature to Acrobat.
    2. If you want the signature to remain in Acrobat's Fill & Sign tool, check the box Save signatures.
    3. Click Apply to place the signature on the document.

    37 replies

    Show previous replies
    mol5634
    mol5634
    New Participant
    August 7, 2020

    There is a work around in Acrobat 2017. The 2 sites with more details are at the end.

    1. Set up digital IDs for each of your docs. You will need to add their email and a password for each. When you set them up, there is no appearance option, this comes when you go to digitally sign the document. (Edit-Preferences-Signature-Identities and Trusted Certificates)

    2. Set up appearance. (Edit-Preferences-Signature-Appearance)

    3. Add signature form fields to the document. Then click on document tab to close out form creation.

    4. Right click on form field. Select the digital ID. Once you have done this, there is an option to change the appearance, this drop down box will show all the signature images that you added previously. Select, type in password.

    https://helpx.adobe.com/acrobat/using/digital-ids.html?mv=product&mv2=acrobat

    https://support.globalsign.com/aatl-document/multiple-signatures-adobe-acrobat-xi

     

     

     

    E
    EllieShannon
    New Participant
    July 22, 2020

    As an assistant to multiple C-Suite executives, I need the ability to sign for each of them, just like I used to with a drop-down menu. SO $%*&^ FRUSTRATING!!!!!!!!! that the feature is gone.

    SO $%*&^ FRUSTRATING!!!!!!!!!

    SO $%*&^ FRUSTRATING!!!!!!!!!

    SO $%*&^ FRUSTRATING!!!!!!!!!

    SO $%*&^ FRUSTRATING!!!!!!!!!

    SO $%*&^ FRUSTRATING!!!!!!!!!

      M
      MidwestOrtho7450
      Participating Frequently
      July 22, 2020

      Could not possibly have said it any better.  Illustrates the frustration, irritation and anger perfectly.  

      I waited a long time to see if I could come up with a better word than "anger", because that seems unprofessional.  But when discussing anything this categorically insane by a company being obviously and completely tone-deaf and oblivious to the storm they created there is no better word - unless I use a stronger one.

      There is no putting lipstick on this pig.  It needs to be fixed.  You had it before and are trying to paint the loss of it as some sort of attractive feature, as if we are too stupid to recognize how utterly ludicrous and laughable they sound.

        N
        Nash20
        New Participant
        May 18, 2020

        Guess one way to allow multiple signs, for subsequent form fills and workflow signatures in Adobe Acrobar Pro DC is to insert a newy created stamp with the image of your signature in .png. Then go to File in the Menu bar > Save as Other > Reader Extended PDF> Enable More Tools (includes form fill-in & save). This will ask you to save the form with a new name that would now be interactive, fillable and signable by others.

        Cheers,

        Nash

        Thom Parker
        Thom Parker
        Adobe Expert
        May 18, 2020

        Yes, muliple signatures has always been a problem. The real solution is to add wet signatures to the PDF and then use a digital certificate to lock the PDF.  This is what Adobe Sign does. 

         

         

        Thom Parker - Software Developer at PDFScriptingUse the Acrobat JavaScript Reference early and often
        M
        MidwestOrtho7450
        Participating Frequently
        May 18, 2020

        Honestly in my situation niether work-around is good. 

         

        Doing the first one involves sending the form to each doctor for signature, which would require them to 1) See the notification, 2) know how to use Adobe Pro and 3) actually do it. 

         

        If you have ever worked with or around surgeons, you know that when there is something they want done, they direct that it get done and then leave for either the clinic or the OR.  They will use the computer for the EMR and for email, but they really do not feel their time is best used doing things that other people can and should be doing for them.

         

        The second one requires me going around to each surgeon to get a wet signature.  Another thing to know about surgeons is that they are never all together in one place unless there is a board meeting.  They spend half their time in the OR and the other half in the clinic.  Waiting for all of them to sign anything would take at least a week.

         

        Which is why I say again - this is not a feature, it's a bug.  I'm now paying monthly for something that I used to be able to buy outright.  So I'm paying many times over what I paid before, yet the features have regressed.  

         

        FIX IT.

          M
          MidwestOrtho7450
          Participating Frequently
          May 18, 2020

          How can this be considered solved??  It is NOT solved, nor is the work-around a secure work-around.  

          I manage an orthopedic surgery office and sign documents for myself and five surgeons.  Previously (in the old Adobe Pro version) I could store all signatures and select the one I wanted for the given document.  Now, in the MORE EXPENSIVE version I can store only one.  This regresses me significantly.  Using the Initials work-around still limits me to 2 signatures.

          This is unacceptable and NOT solved.  The only reason we "upgraded" to the new version is because I got a new computer and my old license would not transfer.  Adobe has lost a fan.

            L
            Lantz Newberry
            Participating Frequently
            December 2, 2020

            Agreed, I work for a very large law office and during these covid times we are all telecommuting.  Now more than ever our Legal Assitants need to legitimately sign for their attorneys.

              J
              jeffreywilens
              Participating Frequently
              June 30, 2023

              I am a lawyer. Signing for other lawyers in the firm is routine and you can use the "sign yourself" or stamp feature.  Both are not certified or secure digital signatures but who cares.  Before all this, secretaries just signed documents for their bosses all the time.  No one cares, unless on a rare occasion it becomes an issue.

              P
              Peaceful_code5CC2
              New Participant
              May 14, 2020

              I used the paste clipboard image as stamp tool.

              Open the transparent image in any software that support it such as MSWord or Paint, then make a copy (it will be on clipboard) and then go to Acrobat and use this "paste clipboard image as stamp tool."

              N
              nickc82929360
              New Participant
              April 30, 2020

              I have a very simple workaround - use NitroPDF much simpler and user friendly and multi signatures are easy.

               

              Wish i had switched years ago.

                R
                robert_3008
                New Participant
                September 5, 2024

                Nitro PDF is absolute trash

                dougm63658704
                dougm63658704
                New Participant
                December 11, 2019

                I often have to sign for my wife as our Down Syndrome daughter can only have one parent as the primary guardian. I have my signature as the primary in Acrobat but if I need to add hers I have created a .png file of her actual signature and in the edit pdf screen I add her signature by the adding image option.

                C
                christinah1977
                New Participant
                June 18, 2019

                Just make your extra signatures you need into stamps! Super easy and you can have as many as you need.

                B
                brinkmad27
                New Participant
                January 21, 2022

                As others have said, stamps are less secure.

                  V
                  VincentRikkers
                  Participating Frequently
                  March 30, 2019

                  Both irrelevant. We're talking about a missing program feature, not a bug only occurring in a certain system setup.

                  But, I pay 600 bucks a year for a full CC subscription. Your suggestion would mean my wife would have to sign the CC app out of my account, login to an account of her own, which would then need it's own paid license, just to be able to have her own signature saved? Like Margueritek said, not useful.

                  Bernd Alheit
                  Bernd Alheit
                  Adobe Expert
                  March 30, 2019

                  I don't mean the login in CC. I mean the login in the computer.

                  V
                  VincentRikkers
                  Participating Frequently
                  March 30, 2019

                  Ah ok, sorry. Unfortunately though, that doesn't matter either. My wife could log into a personal account on the computer, but would still have to log the CC desktop app into my account for Acrobat Pro to run. Which subsequently loads my signatures..

                  Also, if that would work, it's still a workaround for an issue that seems to have no point existing in the first place...

                  V
                  VincentRikkers
                  Participating Frequently
                  March 29, 2019

                  Why is nobody from Adobe replying on this anymore? I find countless of these subjects, dating back to 2015. Still no update?

                  Right now, when my wife has to sign something, she has to delete my signature from the dropdown menu and add hers. Then, next time I have to sign something, I have to delete hers again and meddle around with my touchpad all over to get a proper signature. Every. Damn. Time.

                  Doesn't seem so difficult a feature to add several users to choose from, no?

                    Bernd Alheit
                    Bernd Alheit
                    Adobe Expert
                    March 29, 2019

                    You can use different user acounts for your wife and you on the computer.

                    M
                    margueritek
                    Inspiring
                    March 29, 2019

                    And pay for two accounts, I presume. That doesn't sound like a useful answer.

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