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Participating Frequently
December 27, 2019
Question

WORD 2019 (mac) to PDF without links

  • December 27, 2019
  • 5 replies
  • 1580 views

Hi,

I try to build a pdf from a WORD document, using Office2019 for Mac.

I can create a pdf but it does not work with the links from the table of content in the WORD document.

 

Any ideas how to create the links automatically from the WORD document?

 

Of course I could could add the links later on by hand but with more than 400 pages... 😞

 

Thanks for your help!

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5 replies

JR Boulay
Community Expert
Community Expert
December 27, 2019

Tried Open Office

On the PDF side, it is less equipped than LibreOffice.

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JR Boulay
Community Expert
Community Expert
December 27, 2019

Libre Office does not work...

It should…

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EddieeeAuthor
Participating Frequently
December 27, 2019

Yes, should 😉

but don't even open my Word document...

JR Boulay
Community Expert
Community Expert
December 28, 2019

Be sure to save it as DOCX, not DOC

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JR Boulay
Community Expert
Community Expert
December 27, 2019

Are you sure if I would use the Windows version of MS Word I can create an interactive pdf?

Assuming that Acrobat Pro or Standard is installed: yes.

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EddieeeAuthor
Participating Frequently
December 27, 2019

Ok, then switch to Windows. For a while 😉

JR Boulay
Community Expert
Community Expert
December 27, 2019

Word for MacOS cannot produce an interactive PDF.

If you use Acrobat Pro DC you can try to open the DOCX document directly with Acrobat…

Otherwise you must use LibreOffice or Word for Windows.

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EddieeeAuthor
Participating Frequently
December 27, 2019

Thanks,

open Acobat first and create new pdf did not work ether.

Tried Open Office but then I had trouble with the whole format and a lot of pictures.

 

Are you sure if I would use the Windows version of MS Word I can create an interactive pdf?

jane-e
Community Expert
Community Expert
December 28, 2019

“Are you sure if I would use the Windows version of MS Word I can create an interactive pdf?”

 

Yes, if you use the PDFMaker. If you Print to PDF, then no.

 

The best practice is to use the Acrobat tab on the Ribbon in Word (Windows only). You will want to click Create PDF, but before you do, click the button to the right of it — I think it says Settings or Preferences. There are four tabs in here that you want to go through first. (I always start on the right and work right to left.) If you have used the styles Heading 1, Heading 2, Heading 3, they will be converted to Bookmarks. If you have created styles with different names, such as First Head, Second Head, you need to enable them in this tab. You also need to make sure Create Links is on. If you have Notes, then convert them to Acrobat Comments or they will come in as pictures of notes.

 

Once you’ve worked through the four tabs, then click Create PDF in the Acrobat tab. Unfortunately, this is Windows only.

 

The PDFMaker will create links for hyperlinks, TOC, cross-references, Footnotes, and Indexes as well as create Bookmarks from the headings. When you look in File > Document Properties in Acrobat, it will say it used PDFMaker for Word.

 

 Jane 

ls_rbls
Community Expert
Community Expert
December 27, 2019

Hi,

 

Can you briefly describe which steps are you following when you convert fromMS Word to PDF?

EddieeeAuthor
Participating Frequently
December 27, 2019

Sure,

 

open the Word document with WORD2019 for Mac, "Save as" and coose pdf.

Also tried to "print" as pdf.

 

Other option I tried before: Open ADOBE Acrobat Pro DC and "Create new pdf", coose the Word document.

 

All three ways did not offer an option to choose the links from the Word document.

ls_rbls
Community Expert
Community Expert
December 27, 2019

++Adding to the suggestions,

 

If you have any MS Office installation media that you own  with a  license from a Windows PC, you can also download and install PlayOnMac, Wine, WineTricks, and WineHQ. These are opensource alternatives.

 

You can also use CrossOver (paid subscription ; runs on linux, macOS, and ChromeOS and a mobile version for Android devices)

 

I've used PlayOnLinux to emulate  a full MS Office  suite on my linux PCs with excellent results.