Skip to main content
D
djd10281964
Participant
May 23, 2013
Question

List of Tables/Create Template

  • May 23, 2013
  • 1 reply
  • 1697 views

I inherited several functional specification documents.  There really were no templates - just some styles which I've modified. 

There are five files in each "book."/document  1) Front 2) TOC 3) List of Tables (LOT) 4) List of Figures (LOF) 5) Text

I need to update the TOC, LOT and LOF.  I'm starting with the LOF which has grown from 10 to 26.  I'm just using a basic Figure #: Title ... Page Number format in Arial 12 point which I essentially modified manually.  There is a paragraph style for the title and for the line.  That's it. 

When I "update" the LOF, I of course, only get the unformatted title and page number output.  So, instead of reformatting the whole thing manually, I need to know if there is a way to update the original LOF or if I have to create a template of some kind, which forgive me, but I have no idea how to do that and then apply it to the automated output. 

Thank you.

    This topic has been closed for replies.

    1 reply

    Arnis Gubins
    Arnis Gubins
    Inspiring
    May 23, 2013

    Any document can be a template for other documents. You use the File > Import > Formats to select the desired features that you want to import into any other document. Open both the old and new LOF files, and import the Paragraph (& Character) formats from the old one into the new one.

    D
    djd10281964Author
    Participant
    May 23, 2013

    I'm sorry, that didn't help (yet).  It may have imported the paragraph styles (which I see in the Paragraph Tab drop-down) but I still don't have a formatted TOF.

    Do I have to still manually input tabs and apply the paragraph tags, etc. every time?  Or is there an easier way?

    Thank you.

    Arnis Gubins
    Arnis Gubins
    Inspiring
    May 24, 2013

    I now feel sufficiently stupid ... update the book?  I don't know what that means. 

    There is no update key like there is in Word.  Therefore, my understanding from the tutorials, help pages etc that I have to create a new TOC, LOF or LOT each time. 

    So I started with LOF.  How does it get formatted?  When it inserts the list of figures, there are no figure numbers, no tabs, no formatting, etc. It just has the figure names a few spaces and the page number.  See below (though that's not the font).

     

    Connector Pin Out 7

    Auxiliary 24 V dc Input Requirement Specifications 7

    Wetting Voltage 7

    I2C Bus Addresses 8

    PIO Maps, Bank A 10

    PIO Maps, Bank B 12

    PIO Maps, Bank C 12

    DC/AC Converter Phases 16

    FPGA Registers 24

    Blink Diagnostic Codes 33

    Global Startup Diagnostics 34

    1-Wire® Bus Commands 40

    Thank you.


    You also have to make certain that the tag names for the LOF entries are identical (FM is case-sensitive) between the file that you import your formats from and the file that you just creaet the list of figures for. So if the figures use a paratag of FIgure, then in the LOF, the corresponding tag will be FigureLOF. However, if your new file uses a paratag called Fig, then in the LOF it will create a FigLOF tag. When you then import the formats FM will add what isn't there and overwrite identically named ones.

    FYI, any discussion pertaining to the creation and formatting of a TOC (Table of Contents) also applies to any of FM's generated lists. There are a series of videos showing FM vs Word features, so you might want to have a look at this one on TOCs:

    Session (2) Book building, hyperlinks, tables & more in FrameMaker 11  (the TOC stuff starts at about 41min) You'll need to login using your AdobeID to see these.

    Terms & ConditionsAccessibility statement
    Using the community Terms of use Privacy Cookie preferences Do not sell or share my personal information ad choicesAdChoices