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December 14, 2016
Question

ILLUSTRATOR FILES INTO INDESIGN HELP

  • December 14, 2016
  • 3 replies
  • 1219 views

I am working in illustrator. I have everything from text, to pictures to PDFs embedded into my illustrator files with multiple artboards. Right now I have (3X) .ai files with 5-10 artboards averaging 115 MB files and i'm making more... . I need to get this file size down and I also want to combine all of these files into one clean sweeping file in InDesign because that's what it's there for right? It's been awhile since I used indesign but I definitely know my way around.

I'm just looking for something that is going to help me transfer these artboards into indesign and REDUCE the file size.

Was thinking about using that catalog script...

would I also be able to apply a master page to all pages in indesign from illustrator template ONCE i have everything in and see what I want to do? like a simple rectangle for example -

Any suggestions is much appreciated !

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    3 replies

    Luke Jennings
    Inspiring
    December 16, 2016

    While InDesign would be the better choice for future projects, using it for your current project is not absolutely necessary. Save all of your Illustrator files as PDFs (Illustrator default settings) then combine them in Acrobat. To reduce the file size, save-as an optimized PDF from Acrobat, where you have good control over compression and downsampling settings and the size reduction is very good, particularly when you discard unnecessary information. If you make changes to one page, you can use Acrobat to replace the page in your existing combined PDF.

    Michael Riordan
    Inspiring
    December 15, 2016

    Unless there’s a need to build all of this in Illustrator I’d suggest doing complex layouts in InDesign from the start. That being said, it’s all of the embedded items that are adding to the bulk of your file sizes. You could:

    A.) Make PDFs of the Illustrator artboards and import the PDFs into InDesign. This might (probably would) reduce your overall file size as   the placed elements will be optimized during the process of making the PDFs. This will limit later editability though.

    B.) Remove the embedded elements if possible and re-place them separately into InDesign along with the placed Illustrator files. By linking the images and PDFs that are currently embedded in Illustrator directly to InDesign you’ll have a more efficient document build.

    C.) Make PDFs from Illustrator then use a 3rd Party plugin like PDF2ID to convert everything over to a native InDesign document.

    Legend
    December 15, 2016

    Bear in mind that the InDesign file will be small as it will just link to your AI files.

    Monika Gause
    Community Expert
    Community Expert
    December 14, 2016

    Reducing the file size might get tricky.

    Raster images can be compressed well in InDesign. But you will of course lose image quality the more you compress.

    With vector content that might get difficult. When there are many objects and/or many ancho points, the file won't get smaller.

    Many anchor points can typically be found in CAD files or when you convert type to paths.

    As for the master page: yes you can do that in InDesign. But I'm not sure about the specific nature of your question. What is it you want to do exactly?