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InDesign Collaboration via Dropbox

New Here ,
Feb 07, 2019 Feb 07, 2019

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I work in the magazine publishing world and have recently outsourced our design elements of our magazines to a third party company. We create all our files on InDesign and collaborate on these files via Dropbox. One issue we continue to struggle with is stepping on each others toes — when one person is in a file making changes and another person comes in simultaneously and makes changes then saves, over-riding the first person's saved changes. We've tried to implement steps to safeguard against these types of over-ride errors, but they do continue to happen as there are just too many people working on these files. It sounds like Microsoft products have a "Badge" to indicate another person is in the file already, does Adobe have any safeguard capabilities such as this?

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Community Expert ,
Feb 07, 2019 Feb 07, 2019

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Explorer ,
Feb 13, 2019 Feb 13, 2019

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InDesign does have a mechanism to avoid such access conflicts: when a document is opened, an ‘idlk’ (InDesign Lock) file is created. Unfortunately, not all network and cloud-based file systems synchronise this file because it is a temporary file; if I recall correctly, the filename begins with ‘~’ (tilde) to indicate its temporary nature.

That said, many people do seem to be successful using Dropbox with InDesign. You will find some of them, and perhaps get better advice about the matter, if you instead ask this question on the InDesign forum.

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Explorer ,
Feb 13, 2019 Feb 13, 2019

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I find this happens less often if you save and share files via the Creative Cloud files because the idlk file shows up pretty quickly. However, this might be a situation where you make use of assignments in InDesign and InCopy CC, which should with your Creative Cloud subscription. It should force you to check the assignment out before making changes. Writing and copy editing software | Download free Adobe InCopy CC trial

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New Here ,
Sep 23, 2022 Sep 23, 2022

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Has anything changed with blocking more than one person opening an indesign file at the same time? We have recently moved to Dropbox and this is a problem for some of the more senior members of staff. I've told them to watch out for idlk files and that you can lock files, but that doesn't seem to be enough. What I really need is a blanket stop on more than one person opening a file. 

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Community Expert ,
Sep 23, 2022 Sep 23, 2022

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Dropbox has changed how files are saved. Previous you had every file in a DropBox folder saved locally on every connected computer. Now Dropbox saves every file only on their server. On the computer you see a proxy, but the file itself is not saved locally. You can go to such a file or folder with right mouse click and choose “Make locally available”.

Another solution, I think better for you problem, go to the Dropbox preferences and choose folder which have to be locally available all the time. I think, InDesign does not see the lock files, when they are only on the remote server.

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Community Expert ,
Sep 23, 2022 Sep 23, 2022

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Hi @Stuart23804319m8ef , you might look at a possible scripting solution from @Kasyan Servetsky here:

 

https://community.adobe.com/t5/indesign-discussions/idlk-files-over-cloud-storage/td-p/11307839

 

I don’t think there is a foolproof option, Adobe’s Creative Cloud Files sync’ing prevents overwriting by writing conflicted copies, but without close communication the conflicted copies could be difficult to sort out.

 

Screen Shot 26.png

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