Locking graphics to add text later

[j_whitney42]

Hi,

I am at a loss. I am trying to create a document with graphics, that someone can later go into and add text in Word or something similar, without moving around the images and logos. Please help! The original creation is InDesign. In all of my attempts the images are still movable..

[Steve Werner]

You can only edit an InDesign file in InDesign. There is no way to add text in Word (or any other word processing software).

You can lock a graphic by selecting the frame and choosing Object > Lock.

[j_whitney42]

So how do I create a template then, that someone else can add their own text to, with my design? What program should I use, what steps do I take?

[jane-e]

Hi

You can lock your graphics the way Steve said or you can put them on their own layer and lock the layer or if master pages work with your layout, you can put them on a master page. Most likely, a locked layer would be your best choice here.

Text can be typed in or brought in from Microsoft Word with File > Place. Put it on a separate unlocked layer.

Jane

[j_whitney42]

Thank you!

So my "client" doesn't have InDesign. I am trying to essentially create a pdf or some "template" that they can put their text over.. But when I save it as a pdf and open it anywhere else, it is editable and the logos are movable.

[jane-e]

Hi

If the clients is not getting the indd file but only the pdf, then this is not an InDesign issue — it’s an Acrobat issue.

Lock the PDF with a password, except allow commenting and filling in form fields. All text additions need to be in the form fields or with the commenting tools. In Acrobat, this is your only choice if you don’t want the graphics moved.

Jane

[Steve Werner · Accepted solution]

You need to be a lot clearer about what kind of text you want the user to add, and what tools they have access to.

(1) If it's form, you can create form fields in InDesign, which you can refine in Acrobat Pro A user could fill out a form in free Adobe reader.

(2) If your user had access to (paid or subscription) Adobe Acrobat, they can do some limited editing of an Indesign layout which had been turned into a PDF file.

(3) If your user is in the editorial side of a publication while you do the layout in InDesign, they could enter text in InCopy which is available by subscription from Adobe ($22.51 per month or $240 per year if purchased from Adobe. I got these prices on Amazon).

How to create & use Adobe InCopy CC workflows - Adobe Help Centerhttps://helpx.adobe.com/incopy/usin...

(4) If they use Word and you are working with them on an InDesign publication, you can create a back and forth InDesign to Word workflow using a product called WordsFlow:

WordsFlow » Em Softwareemsoftware.com/products/wordsflow/

[j_whitney42]

Perfect Steve! I am unsure as to what they have access to, and what their abilities are. I appreciate the multiple ideas and patience! Cheers!

[Gusgsm]

(3) If your user is in the editorial side of a publication while you do the layout in InDesign, they could enter text in InCopy which is available by subscription from Adobe ($22.51 per month or $240 per year if purchased from Adobe. I got these prices on Amazon).

I do the layout of a magazine with InDesign and the editors use InCopy. Many people don't know InCopy-InDesign workflow but allow me to recommend you that unobstrusive piece of software. Using it was one of the best decisions the company i work for did. Ever.

[BobLevine]

https://forums.adobe.com/people/Steve+Werner  wrote

(3) If your user is in the editorial side of a publication while you do the layout in InDesign, they could enter text in InCopy which is available by subscription from Adobe ($22.51 per month or $240 per year if purchased from Adobe. I got these prices on Amazon).

Steve, et al,

InCopy is $4.99/month with an annual subscription or $7.40/month without commitment. It is a bargain among bargains.

Creative Cloud pricing and membership plans | Adobe Creative Cloud

[Steve Werner]

Thanks, Bob for that correction. I was just doing a quick search when answering the question and couldn't seem to find what I needed on the Adobe site.

[BobLevine]

That and the Photography plan are the two outliers, price-wise.

The perks are worth $5/month.