Please help! Fonts in PDF on different computers

[sp09651]

I work for a company that sends out PDF proposals to other company's all the time. We make our proposals in InDesign, and we have a font that is used in our proposals that wont be typically be installed on other peoples computers. The font is from google fonts.

This font has been installed on all of our teams computers so we can see the document and all of the text as a PDF no problem.  My question is, is there a way to ensure that other people at different companies will be able to open our PDF document and have no issues with the font - since its not downloaded on their computers?

My first thought was to make a copy of the final file and covert all the type to outlines in that one file, and then export to PDF and send that one out. Would this work, and is this the only way?

Is it possible to embed the font into the PDF document that we send out? Or is there a better way to do this?

[Bill Silbert]

If you use one of the Adobe PDF presets offered when you make a pdf from InDesign (File>Adobe PDF Presets) then the fonts should be automatically embedded into the resulting print pdf. The only exceptions would be if you are using a font that does not allow itself to be embedded. In that case you would have to contact the foundry that makes the font and arrange for special licensing. You can check the fonts to see if they are actually embedded in the pdf in Acrobat by opening the pdf and then going into properties (Command-D on a Mac, Control-D on a PC). In the fonts section of the Properties dialog window you'll see all of the fonts that are in the pdf. As long as they have "(Embedded Subset)" next to their name, they're embedded.

[sp09651]

Thank you! Looks like it was embedding my fonts. I will run a test thought to verify before sending to other companies.

[Steve Werner]

By default InDesign always embeds fonts. Often it was only embed a “subset” of the font (only the characters used) but that will view and print the same way you see and print it.

[Jeffrey_Smith]

What is the google font in question? Local versions of google fonts vary from font to font, and perhaps the one you are using does not permit embedding.

[sp09651]

Oswald. We use the Oswald Bold and Oswald Light versions.

[BobLevine]

AFAIK, all Google fonts are unrestricted for embedding or web use.

[Vinylbomb]

Made a video on how to outline fonts in Illustrator. Perhaps this could help at some point? https://youtu.be/x7eZNtOv8jY