Table Of Contents - 2 line title problems

Contributor ,
May 10, 2018 May 10, 2018

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I have a catalog which  some of the titles of the chapters are on two lines like this: see the screenshot the white text in the black box

When I select the style name I gave this ( WHITE TITLE TOC)

and choose as the style for the TOC

I get

AIR CONDITIONING - 1

PERFORMANCE CHECK - 1

HOW CAN I POPULATE THE TOC WHERE TWO LINES ARE ONE ENTRY, FOLLOW?

TOCSS.png

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correct answers 1 Correct answer

Adobe Community Professional , May 11, 2018 May 11, 2018
The TOC utility looks for the regular paragraph mark and considers it to be the indicator of new headings. That's why you're getting 2 entries in the TOC.Here's an easy solution. Use the forced line break within a paragraph (Shift + Enter) as suggested above. This will keep the heading as one paragraph.Note: be sure to put a spacebar before the Shift + Enter so that when it's removed in the TOC, the remaining words don't run on together. When you define your TOC style, check the box in the lower...

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Guide ,
May 11, 2018 May 11, 2018

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Apply behind the first line a space and a Shift+Enter.

content-before.png

When ready, select the table of content only and go to Edit > Find/Replace > GREP.

Note: The text field "Replace" is selected but empty.

content-grep.png

After applying the GREP the table of content looks like this:

content-after.png

Fenja

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Adobe Community Professional ,
May 11, 2018 May 11, 2018

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As per Fenja, the trick is to keep all the lines as a single paragraph. You could use his line-break in the document option, and then remove them in the TOC or:

Try a non-breaking space (Type > Insert Break Character)
Screenshot 2018-05-11 07.34.21.pngScreenshot 2018-05-11 07.34.36.png

Or add Balance Ragged Lines, which will balance the lines without any additional human input.

Screenshot 2018-05-11 07.37.16.pngScreenshot 2018-05-11 07.37.23.png

After you update the TOC using either of these solutions, you should be good to go. IMHO, the best option is to find something that works in both places and doesn't cause additional steps that we might forget when rushed. I'd think the Balance Ragged Lines on in the source doc—and off in the TOC—would be perfect.

~Barb

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Adobe Community Professional ,
May 11, 2018 May 11, 2018

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The TOC utility looks for the regular paragraph mark and considers it to be the indicator of new headings. That's why you're getting 2 entries in the TOC.

Here's an easy solution.

  1. Use the forced line break within a paragraph (Shift + Enter) as suggested above. This will keep the heading as one paragraph.
  2. Note: be sure to put a spacebar before the Shift + Enter so that when it's removed in the TOC, the remaining words don't run on together.
  3. When you define your TOC style, check the box in the lower left to Remove Forced Line Break.

Voila!

TOC-Remove-Ending.png

Bevi Chagnon | PubCom | Designer & Technologist for Accessible Documents | Books & Classes | InDesign | PDFs | Office |

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Contributor ,
May 11, 2018 May 11, 2018

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Thanks for this!

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New Here ,
Feb 22, 2022 Feb 22, 2022

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scratched my head a lot before finding this, thank you!

 

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Adobe Community Professional ,
Feb 22, 2022 Feb 22, 2022

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Glad to help.

You might want to look at this other thread about TOCs, https://community.adobe.com/t5/indesign-discussions/create-a-toc-with-on-one-line-the-text-of-2-styl...

There is a link to some free online tutorials.

 

Bevi Chagnon | PubCom | Designer & Technologist for Accessible Documents | Books & Classes | InDesign | PDFs | Office |

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Adobe Community Professional ,
May 11, 2018 May 11, 2018

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Glad to help, matthewdee!

Bevi Chagnon | PubCom | Designer & Technologist for Accessible Documents | Books & Classes | InDesign | PDFs | Office |

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