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coldestblue
Participant
February 19, 2026
Question

How can I sync one PDF across iPhone and Mac (including highlights/comments) while still using it locally offline?

  • February 19, 2026
  • 1 reply
  • 8 views

I’m trying to figure out the best workflow for reading and annotating a single PDF across my iPhone and Mac using Adobe Acrobat.

What I want:

  • One single PDF file (not separate local copies)

  • Highlights and comments synced across devices

  • Ability to open and read it locally (offline) without using data every time

  • Sync annotations automatically when I’m back online

What I tried:

  1. I uploaded the PDF to Adobe local storage on my iPhone.

  2. Then I chose “Save to Adobe Cloud.”

However, when I tested it, the cloud version seems to be treated as a separate copy. Highlights made on the locally stored version do not sync to the cloud version. That confused me, because I chose “Save to Cloud” (not “Save a Copy” or “Send a Copy”), but it still behaves like a duplicate rather than a single synced file.

From what I understand:

  • Files stored in Adobe Cloud sync annotations across devices.

  • You can also make cloud files available offline in the iPhone app.

So my questions are:

  1. What is the correct way to have one single PDF that:

    • Syncs highlights/comments across Mac and iPhone

    • Can still be accessed offline

    • Syncs changes once I’m back online

  2. What is the difference between:

    • Storing a file in the iPhone “Files” app (including the Adobe folder), and

    • Storing a file directly in Adobe’s local storage inside the Acrobat app?

Both seem to be saved locally on the iPhone, so why do they behave differently in terms of syncing?

    1 reply

    Amal.
    Community Manager
    Community Manager
    February 19, 2026

    Hi there 

     

    Hope you are doing well and thanks for reaching out. We are asorry for the trouble.

     

    Would you mind answering a few questions for more understading:

    • On your Mac, are you opening the file from Document Cloud, or from Finder?
    • Are you signed into the same Adobe account on both devices?
    • When you see the file on iPhone, does it show a cloud icon or a downloaded icon?

    When you upload a file to Adobe local storage on iPhone and  then choose “Save to Adobe Cloud”

    Acrobat actually creates a new cloud copy of that file. So now you have, One local version (on the iPhone only) and One cloud version (stored in Adobe Document Cloud)

    They are separate files, even if they have the same name. That’s why highlights don’t sync between them.

     

    Please try the steps below:

    • Upload the PDF directly to Adobe Document Cloud
    • Make sure you see the small cloud icon next to the file, This becomes your main file.
    • Open the same file on your Mac, Acrobat > Home > Document Cloud
    • Do NOT download it separately and work on a local copy
    • Always open the cloud version.


    Please note:

    • Only edit the cloud version.
    • Don’t edit a downloaded local copy if you want syncing.

     

    Hope this information will help.

     

    ~Amal