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Participant
November 1, 2024
Question

Audit trail for specific fields on a document

  • November 1, 2024
  • 1 reply
  • 487 views

We would like to use Adobe Sign to collect missing information on a mostly pre-filled log (see attached example), but it is important to be able to tell who filled in the fields that were initially missing/blank after the form has been completed/signed.

 

When you open up the signed/completed document in Adobe, it is not clear which fields were pre-filled in the form and which were filled in by the person who signed it. The audit report from Adobe Sign only includes details about when the document was emailed to someone and then when it was signed/completed, but we need an easy way to be able to tell what was prefilled and what was completed once it was sent for review/signature. Does anyone know if this is possible at all?

 

Note: We are not just able to assume which fields were filled in using Adobe Sign based on the differences in the text font/sizes - this is for clinical research so we must have an official, Part 11-compliant way to show where the source for this information came from.

 

1 reply

Meenakshi_Negi
Legend
February 21, 2025

Hi michele_9946,

 

Thank you for reaching out, and sorry about the delay in response.

 

The audit report does not provide information about each field filled by the recipients. However, when sending the document for signature, you can assign the fields to individual users. In that case,, only the particular recipient will be able to fill that field. You may also set the color for those fields to identify the prefilled fields. For more information, refer to the following help document: https://adobe.ly/418dePR

 

Thanks,

Meenakshi