Participant

Question

How can I assign ownership of a web form to another user?

Forum|Forum|5 years ago
November 9, 2020
3 replies
4356 views

My school has many forms. Often not created by the people that need to process the finished forms. e.g. over 600 forms submitted for music scholarships.
If I create them for the Music Dept, I am sent the 600 email forms which I then need to send to them.
Argh.

Somewhere in your flow there is my email listed as the creator of the webform.

Why not make that a variable?

So I can change it and send the finished forms to the right person?

Maybe there is a way. But I can';t find it. Can anyone direct me?

L

Lydia32248883du3r

Participant

Same issue. I am the person who helps by creating the webform but I don't want to receive the completed/filled in forms. I want to direct them to someone else's inbox. This should be any easy fix. Very frustrating.

J

JK29445766y8xq

Participant

This is now fixed, there is an option to assign a New Owner!

A

AlejandraL

Participant

But how do you change the Group after creating the webform? It defaults to the person who first created the webform.

K

Kay27325363s7su

Participant

Fast forward to 2023, this is still the issue. facing same issue as well. Every step of this form has no user perspective in mind. Quiute very very clunky for an organisation like Adobe.

D

defaultwgen7agusw7k

Participant

This is exactly what I am running into right now. I also work at a school and often help create documents. Currently our Health department sent out a web form that I created and I am getting a signed copy of every consent form, which is 110% not necessary. I was able to add a CC onto the form so the proper person is also getting a copy of the web form.

Please tell me there is a way to remove myself for future form so I do not have to receive all the signed completed documents when I am helping out.

L

LoosersicAuthor

Participant

Hi,

Unfortunately, Adobe has no way to change ownership of forms.

The only way I could fix it was to create a service account with email for each functional area (e.g. musicscholarhip@, SportSelections@ ) I set up the Music Scholarship Lady to create and manage the forms in AdobeSign using a service account.
Delegate the email to the person managing the forms so they get a copy of each.

This worked. I learned never to create a form using my own name again.
Unfortunately, they do need to log into AdobeSign to export the spreadsheet of responses, which means they will need a password for that account. In EDGE, on their machine, I opened a new Profile and logged in as that service account, then it keeps the login credentials. I put a shortcut on the desktop so whenever the music scholarship lady need to, she double clicks and it logs her in.
Adobe SHOULD make delegation a priority.
I had an awful time when I created Adobesign integraiton with Sharepoint forms - every time a user applied for leave, they got an email from me (even though I had changed my credentials to an AdobeService account).
Turns out that deep in the heart of PowerAutomate, my email was being used for part of the process. When I removed it and added AdobeServices, everything was good again.

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