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loganm87922310
Inspiring
September 27, 2022
Question

Learning Plan not seeing courses at setup

  • September 27, 2022
  • 1 reply
  • 232 views

I have a few courses I am looking to set up some automated enrollments for. These courses are not showing up when I go to search them when setting up the learning plan.

 

The only thing I can think of is that the courses are designed as manager nominated. This is because we do NOT want learners to self enroll since it is a remedy training due to security breach failures. However, on the Learning Manager guide, it says ANY course can be added to a learning plan. So, I wonder if the most recent update may have changed this?

 

The goal is to set up these courses to be assigned when a user gets added to a custom group. And, this is the only way the course can be assigned (outside of admin of course). No user self enrollment.

 

Any thoughts from anyone on this or anyone experiencing the same?

This topic has been closed for replies.

1 reply

Abhijeet_Tewari
Adobe Employee
Abhijeet_Tewari
Adobe Employee
September 27, 2022

@loganm87922310 

Hope you are doing well.

 

There are three Enrollment type in Adobe Learning Manager, self-enrolled, manager nominated, or manager approved courses:

 

Manager nominated These courses can only be nominated by managers. Learners cannot enroll in these types of courses.

Manager approval required These courses should be approved by Managers. Learners can sign-up for these courses but they are not enrolled directly to these type of courses without Manager’s approval. A notification request is sent to Managers when learners sign-up for these type of courses. Upon Manager approval, these courses will be listed as enrolled for learners.

Self-enrolled Learners can directly enroll themselves to these type of courses.

 

On a Learning Plan you can only add courses with the enrollment type as Self Enrolled. Any other enrollment type will not work with a Learning plan due to the above-mentioned restriction in the functionality.

 

However to achieve your workflow you can use the catalog functionality. You can create catalogs and define access according to the user groups. In one catalog you can add all these courses in which you do not want the learners to self enroll and restrict the access to the Learners. And on the other Catalog you can add courses that you want the learners to be able to view and give the access to All learners in this Catalog. 

 

Then you can create an automation and add these courses to the Learning Plan. 

 

I hope this answer was helpful.

L
loganm87922310Author
Inspiring
September 27, 2022

Ok, I will communicate this with my authors. They may not like having to split up content into more catalogs to separate them into a visibile/hidden IT training, but if it is what needs to be done to accomplish this, so be it.

 

Also, another author brought up this question, what if we wanted to do both manager nominated and automated?. Say a manager wanted to nominate their employee outside of our automated workflow. In this case, the learner does not meet our criteria for this remedy training but the manager feels they should take it. Obviously, the work around would be for the manager to contact the admin and manualy enroll, but that defeats the manager taking lead which we want them to be more involved. The other solution I can think of is to make 2 versions of the content. But, that leads to dual reporting which our managers already hate the reporting functions of the system.

 

Now, ideally I would see logic that allows both automation and nomination for a single piece of content. I would feel the automation should "override" the logic chain of the enrollment type of a course regardless of what it is.

 

Maybe we could submit a feature request that changes the Learning Plans functionality so it can take any piece of content? Reasoning it is like an admin enrollment which already can bypass the manager nominated feature.

Abhijeet_Tewari
Adobe Employee
Abhijeet_Tewari
Adobe Employee
September 27, 2022

@loganm87922310  For this I would recommend that if you are creating visible and hidden catalogs then for the hidden catalog you can provide the access to All Admins and All Managers. If the Manager has access to the catalog that contains the course, he/she would be able to see that course in the Course tab. The Manager can then go ahead and enroll the learner to the training.

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