Setting up an Onboarding Learning Plan based on Hire date

Question

Within our Adobe Learning Manager, learners are added to our account through our HRIS system and SSO access.

When setting up an Onboarding Learning Plan, I initially set access to occur when a new learner is added.

However, this approach is not ideal because employees are added to the group from the HRIS before their actual start date. This triggers the automatic assignment of the Learning Plan to the new employee, starting the countdown for course deadlines prematurely and sending reminders to both the employee and their manager before the actual start date.

I have considered adjusting the trigger event for the learning plan to "Learner gets added to a group," but I am unable to create a group based on hire dates since it will vary for every employee.

What are the options available to set up new employees for an Onboarding Learning Plan based on their hire date, which will vary from employee to employee?

SybertEnvolvemedia · Accepted Answer

Also, we have a VLOG on Learning Plan, if it will help in any way. VLOG for Learning Plan

SybertEnvolvemedia · Answer

I have a few questions. I do agree with Debiprasad on Learning Plans, but sometimes you have to "set it up" to work the way you want. First, is there a set time which you want them enrolled in a course or learning plan? Like, is it "hire date + 5" or something similar? Secondly, do you have an "introduction course" that could stand outside of the full Onboarding course load that could be a primer? In the second case, you could create a Learning Plan that enrolls them in the introduction course day one, create another learning plan that fires when they complete that course and either enroll them in the learning path or move them to a user group, and possibly set up a third Learning Plan to trigger on adding to a User Group to enroll them in all the Onboarding courses. In the former, you can add a stagger date to the enrollment on "New User Added to the System".

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