Version control and duplicating files and links in InCopy

Question

Hi, I am working with a colleague to create booklets that run termly and am coming across issues between versions either within InCopy or between InCopy and InDesign.

One example is as follows: I set up a fresh document (based on the previous term's file) and save it for my colleague to work on in InCopy, which works fine. The issue arises when I then open that file in InDesign after he has worked on it and click to update the contents, it loses his updates and reverts to old content.

Another example is: When my colleague has finished updating a version in InCopy, he'd like to be able to go back a version to check something or to simply work on that previous file, but he can't because although he may have saved later versions of the InCopy file, the links are for the latest version rather than the one he has opened to work on.

My final example is: once a project is complete, how do you save the file and links so that you can use it next term? For instance, in InDesign, you 'package' a job once completed, which gathers everything used into a new folder for print or later use.

I hope all that makes sense?!

Thanks,

Mark

BobLevine · Accepted Answer

Assuming you’re working on some type of server or even Dropbox, make sure everything is syncing properly and that your colleague is opening the INDD file, checking out the content and then checking it back in.

InDesign and InCopy have a track changes feature. Use it.

Finally, I would never re-use a file like that. In fact, when a project is done, it’s best to delete all of the InCopy links to avoid having them changed.

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