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maxwithdax
Community Expert
Community Expert
March 22, 2019
Answered

ADA compliance Print to PDF form

  • March 22, 2019
  • 1 reply
  • 1933 views

If you create an ADA compliant PDF template with form fields and then print to pdf to "finalize" and flatten the document, all the ADA complaint tags and features are lost. Is there any trick to creating an ADA compliant form that can be flattened but still retain the ADA parameters?

Thanks

-Dax

This topic has been closed for replies.
Correct answer Bevi Chagnon - PubCom.com

maxwithdax  wrote

I completely understand it will destroy all the ada tags.

Flattening doesn't destroy the accessibility tags themselves. Instead it CAN adversely change the document's reading order of those tags, which is one of the components that creates the document's structure.

The solution is to make one layout that has all the Sec. 508 accessibility features you need, and then export it twice:

  1. Set to your printing specs (and without the checkbox to tag it for accessibility)
  2. Set to web requirements (and with the checkbox to tag it for accessibility).

Has absolutely nothing to do with flattening, which merges all of the layers into one main layer. Flattening does help with accessibility as part of the accessible reading orders are controlled by layers and stacking order.

FYI, accessible documents and web information are not formally a part of the US ADA regulations. Eventually we expect they will be, but right now I'd avoid using the phrase "ADA compliant." It's not accurate. For example, "ADA" is a US-only set of regulations, while accessibility is an international set of voluntary guidelines and not a regulation or law of any particular country.  Individual countries have the right to formally adopt the international standards, which is what the latest version of the US Sec. 508 does; it includes by reference the international WCAG and PDF/UA guidelines below.

The international accessibility guidelines are published by the ISO and include:

1 reply

Legend
March 23, 2019

Flattening destroys key information about structure, by design. It may be that what you are trying to achieve goes against the whole concept of accessibility. If you must flatten you are going to need to manually re-tag each form, which sounds a high price to pay for a largely ineffective "protection". Why not just sign it?

maxwithdax
Community Expert
Community Expert
March 23, 2019

I completely understand it will destroy all the ada tags. That is my dilemma. I want to create A pDF template that allows other people in our company to create branded documents while still remaining ada compliant.

Dax

Bevi Chagnon - PubCom.com
Legend
March 24, 2019

maxwithdax  wrote

I completely understand it will destroy all the ada tags.

Flattening doesn't destroy the accessibility tags themselves. Instead it CAN adversely change the document's reading order of those tags, which is one of the components that creates the document's structure.

The solution is to make one layout that has all the Sec. 508 accessibility features you need, and then export it twice:

  1. Set to your printing specs (and without the checkbox to tag it for accessibility)
  2. Set to web requirements (and with the checkbox to tag it for accessibility).

Has absolutely nothing to do with flattening, which merges all of the layers into one main layer. Flattening does help with accessibility as part of the accessible reading orders are controlled by layers and stacking order.

FYI, accessible documents and web information are not formally a part of the US ADA regulations. Eventually we expect they will be, but right now I'd avoid using the phrase "ADA compliant." It's not accurate. For example, "ADA" is a US-only set of regulations, while accessibility is an international set of voluntary guidelines and not a regulation or law of any particular country.  Individual countries have the right to formally adopt the international standards, which is what the latest version of the US Sec. 508 does; it includes by reference the international WCAG and PDF/UA guidelines below.

The international accessibility guidelines are published by the ISO and include:

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