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Participating Frequently
August 13, 2023
Question

Create indent for second paragraph with document import

  • August 13, 2023
  • 1 reply
  • 1194 views

Hi, 

 

Ik helping out to create a novel. But I am struggling with indent on the next paragraph. I tried the "next style" option What only will work if I do live typing. So after a Return (^p) it automatically will create the next paragraph style. But it is not working when importing a docx, RFT of other file.

 

Also after a double return (^p^p) I want to start the paragraph without intent. Do not know if this is possible of how to make use of it.

 

Somebody knows what to do? Example image how I want it to

 

Ruben Lourens

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1 reply

James Gifford—NitroPress
Legend
August 13, 2023

Okay... let's start with this. Never use double returns (or soft returns, line breaks) in InDesign. All paragraph spacing should be handled with styles and appropriate above/below spacing. If, for example, you want a blank line between an opening paragraph and the next one, add a line's height (or so) of space below to that first paragraph style. And so forth.

 

The other issue folows from that. What you want here is a first paragraph, with no indent, and then a "regular" paragraph, with an indent. Perfectly standard text/novel style. You need two defined styles for this, so if you don't have those already assigned, there's no especially easy way to set it up. The best thing to do is set/convert all of your "body" paragraphs to the regular style — call it Body or BODY for convention — and set up the indent, spacing, etc. and the build all of your body variants as successors to that. That is, create a BODY 1st style (or such), and remove its indent. Then set it to style any next paragraph as BODY.

 

You will either have to manually tag all "first" paragraphs after that, which isn't really as hard as it sounds, or you can find a variation of search and replace (sorry, "Find/Change") that will find, say, the end of a heading style and apply that "first" style to the next paragraph. Honestly, I'd just set up the two styles as above and spend (probably less than) an hour going through and cleaning up the format, assigning that "first:" style and removing all extra paragraph spaces and line breaks. (You can do the last with find/change, as well.)

 

That make sense?

Participating Frequently
August 13, 2023

Yes clear so far. So how does the writer end a paragraph without using return. If you say you cannot use return.

 

So would you recommend to start with a document word without any styling. So the next paragraph style thing will work. And is it better to work with inCopy or does word does the job as well?

 

James Gifford—NitroPress
Legend
August 13, 2023

No, the rule is "don't use double returns." Each paragraph in a work should be just that, one paragraph, with no empty paragraph added, or line-breaks (soft returns, etc.) used. All paragraph styling, including spacing, should be controlled by the Paragraph Style. And every paragraph should have an assigned style — there should be none left with "Default Paragraph Style" or, after import from Word, "Normal." (You can use 'Normal" as your base body style, but it's best to create another name so that you can spot paragraphs that have not had a specific style applied.)

 

There are some good tutorials out there, including on this site, that go through these basics of page and text layout. You might find the complete, formal presentation useful. It's time to leave (often sloppy and counterproductive) Word practices behind. 🙂