Extraneous Formatting

Question

When importing a manuscript from Word, I get extraneous formatting of text following superscript footnote references. This is also happening with highlighted text from my editor to indicate a possible pull quote (red text). Is there a way to prevent this from happening in settings, or does the Word doc need to be formatted differently?

James Gifford—NitroPress · Accepted Answer

Not surprising. Both Bob and Barb's suggestions are spot-on, but footnotes from Word can be a maddening mess.

Try a technical fix on the Word file: save as RTF and either import from that file, or open the RTF in Word and re-save as a DOC (and/or DOCX) file. If one of those won't import properly, or at least with this issue resolved, you may just have to clean up the fault after import, which can be tedious.

Barb Binder · Answer

Hi Mike:

From your screenshot, I would say that InDesign is assigning superscript to the paragraphs that follow one of the footnote numbers. I'm not sure what's happening to kick this in—I deal with a lot of footnotes, and don't have this specific issue —but let's see if this works:

File > Save before you start (so that you can revert if it doesn't work).
Check Type > Document Footnote Options to make sure that InDesign is assigning superscript to the note numbers.
Right click Footnote Reference in the Character Styles panel > Delete Style. Replace with None and disable Preseve Formatting.
Check the file over very carefully to make sure that InDesign has removed the superscript from the text. If you see a problem, you can use File > Revert to revert back to the last saved version and then come back and let us know.

Note: the red text in your screenshot is likely due to another override. I normally work with the style overrider turned on, so I can quickly locate overrides and remove them.

~Barb

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