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Inspiring
December 18, 2023
Resuelto

Extraneous Formatting

  • December 18, 2023
  • 2 respuestas
  • 916 visualizaciones

When importing a manuscript from Word, I get extraneous formatting of text following superscript footnote references. This is also happening with highlighted text from my editor to indicate a possible pull quote (red text). Is there a way to prevent this from happening in settings, or does the Word doc need to be formatted differently?

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Mejor respuesta de James Gifford—NitroPress

Not surprising. Both Bob and Barb's suggestions are spot-on, but footnotes from Word can be a maddening mess.

 

Try a technical fix on the Word file: save as RTF and either import from that file, or open the RTF in Word and re-save as a DOC (and/or DOCX) file. If one of those won't import properly, or at least with this issue resolved, you may just have to clean up the fault after import, which can be tedious.

2 respuestas

Barb Binder
Community Expert
Community Expert
December 18, 2023

Hi Mike:

 

From your screenshot, I would say that InDesign is assigning superscript to the paragraphs that follow one of the footnote numbers. I'm not sure what's happening to kick this in—I deal with a lot of footnotes, and don't have this specific issue —but let's see if this works:

 

  1. File > Save before you start (so that you can revert if it doesn't work).
  2. Check Type > Document Footnote Options to make sure that InDesign is assigning superscript to the note numbers.
  3. Right click Footnote Reference in the Character Styles panel > Delete Style. Replace with None and disable Preseve Formatting.
  4. Check the file over very carefully to make sure that InDesign has removed the superscript from the text. If you see a problem, you can use File > Revert to revert back to the last saved version and then come back and let us know.

 

Note: the red text in your screenshot is likely due to another override. I normally work with the style overrider turned on, so I can quickly locate overrides and remove them.

 

~Barb

~Barb at Rocky Mountain Training
Inspiring
December 18, 2023

Thanks for your suggestions, Barb, but unfortunately they were ineffectual.

James Gifford—NitroPress
Legend
December 18, 2023

Not surprising. Both Bob and Barb's suggestions are spot-on, but footnotes from Word can be a maddening mess.

 

Try a technical fix on the Word file: save as RTF and either import from that file, or open the RTF in Word and re-save as a DOC (and/or DOCX) file. If one of those won't import properly, or at least with this issue resolved, you may just have to clean up the fault after import, which can be tedious.

BobLevine
Community Expert
Community Expert
December 18, 2023

Is this really a Word file or is a fake that was exported from a third party word processor? If it's a real Word document, did you have track changes enabled? If so, open it in Word, accept the changes and then resave it and try again.

Inspiring
December 18, 2023

Bob, it is a genuine Word doc I'm importing. I did what you suggested and imported it again, but unfortunately it did not resolve the issue.