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Participant
March 27, 2025
Answered

Help with Fonts Spilling Over in InDesign when importing from Word

  • March 27, 2025
  • 2 replies
  • 745 views

Can anyone help with a question regarding importing from Word to InDesign?

 

A Word document has a couple of fonts and also small/large caps. When I import it into InDesign, the fonts or small caps always spill over (not sure how else to describe). I then have to take more time to put things back to regular size or font. I've noticed that if there's a footnote at the end, the change doesn't go past the footnote and the text is as it should be.

 

Can anyone help me? It's creating more work to fix than is necessary.

 

Thank you!

Correct answer James Gifford—NitroPress

Import from Word is... never perfect. Even a very clean, well-constructed Word doc (if that's not an oxymoron) is likely to have oddities in the styles when imported, at least without predefined ID styles waiting for it.

 

First, always import Word docs using Place, not via cut-and-paste or any other method.

 

When importing, be sure you check the "Show Import Options" box in the file menu (very small, to the left bottom). This will bring up a comprehensive import/mapping menu that can be used to fine-tune the imported styles and how to handle things like typographical quotes, text overrides, and more.

 

If the task is a one-shot, import using the Word style definitions, then adjust the styles in InDesign. (If it's a repeated operation with similar documents, you can build a "master" document for import that has the styles pre-defined, and make sure they are mapped correctly in the menu at import.)

 

But all this assumes the Word doc is cleanly formatted, with a paragraph style applied to every paragraph, a character style used for ALL text formatting and overrides including things like Bold and Italic, and NO spot formatting (grab-and-click) anywhere. The Word ecosystem actively encourages bad practices (some books even sneer at things like styles!) and if you have an ongoing workflow, you can make it much easier to manage by developing the same rigorous skills and practices used in InDesign when formatting the Word docs.

2 replies

Community Expert
March 27, 2025

Hi @kevins40019294 ,

could you post a screenshot so that we can see exactly what happens?

With view mode > normal please enable hidden characters  and turn on visibility of frame edges.

 

Thanks,
Uwe Laubender
( Adobe Community Expert )

 

 

 

Participant
March 27, 2025

I have done a mock-up in MSWord so you get an idea (don't want to show my specific project for company professional reasons).

James Gifford—NitroPress
Legend
March 27, 2025

Does this (and your real doc) use paragraph styles for those three paragraphs, or spot formatting?

James Gifford—NitroPress
Legend
March 27, 2025

Import from Word is... never perfect. Even a very clean, well-constructed Word doc (if that's not an oxymoron) is likely to have oddities in the styles when imported, at least without predefined ID styles waiting for it.

 

First, always import Word docs using Place, not via cut-and-paste or any other method.

 

When importing, be sure you check the "Show Import Options" box in the file menu (very small, to the left bottom). This will bring up a comprehensive import/mapping menu that can be used to fine-tune the imported styles and how to handle things like typographical quotes, text overrides, and more.

 

If the task is a one-shot, import using the Word style definitions, then adjust the styles in InDesign. (If it's a repeated operation with similar documents, you can build a "master" document for import that has the styles pre-defined, and make sure they are mapped correctly in the menu at import.)

 

But all this assumes the Word doc is cleanly formatted, with a paragraph style applied to every paragraph, a character style used for ALL text formatting and overrides including things like Bold and Italic, and NO spot formatting (grab-and-click) anywhere. The Word ecosystem actively encourages bad practices (some books even sneer at things like styles!) and if you have an ongoing workflow, you can make it much easier to manage by developing the same rigorous skills and practices used in InDesign when formatting the Word docs.