Skip to main content
casinclaire
Inspiring
August 30, 2021
Question

Imported PDF "insert" edits not working consistently

  • August 30, 2021
  • 1 reply
  • 871 views

One of my clients is a book publisher. The editor annotates the PDF book layout, then returns the PDF to me to make the edits. She knows how to properly use Acrobat editing tools and is consistent in her usage. For the most part, our process works great. However, one weird and aggravating thing happens multiple times in almost every book we work on. When the Acrobat edits are imported into InDesign, some number of the "insert" edits will come in as "Accept" while others come in as "Resolve." The editor is using the same tool in Acrobat for all the inserts she marks. We've talked this over, and there seems to be no rhyme or reason why InDesign would import some inserts as "Accept" and others as "Resolve."

 

The edits flagged as "Resolve" do not show up with easy-to-spot blue symbols in the InDesign document, the way the ones with "Accept" show up.  Because of this, I have to closely follow every PDF I work with as I make corrections so that I have a visual of the page/para/line where these "Resolve" inserts are and can then find them in the corresponding place in the InDesign document. This slows down my work considerably. For instance, the book I'm working with right now has a total of 1,319 edits. The inserts that came in as "Resolve" are plentiful. I expect this will add at least several hours to the work.

 

Has anyone else had this experience? Do you know if there's a different way to mark Acrobat so this does not happen? Or is it a glitch that Adobe hasn't fixed??? Any thoughts or tips would be appreciated. 🙂

1 reply

J E L
Community Expert
Community Expert
August 30, 2021

@casinclaire This sounds like a mapping issue. For the correct mapping of comments, you have to make sure the InDesign document is not edited after creating the PDF for review. Are you continuing to work on your file while it's out with the publisher after you've generated the PDF? And wow, I can't help but comment that is a TON of edits for one book after the design phase is underway. The editor should have given you a much more finalized manuscript to work with. I feel for you!

J E L
Community Expert
Community Expert
August 30, 2021

You are probably aware of this but in case not, from the PDF comments panel you can filter the comments by status if that is helpful:

 

Resolved: View comments marked as resolved by you.

Unresolved: View comments which are not marked as resolved by you.

Mapped: View comments which are mapped to an object in the document.

Unmapped: View comments that are not mapped with an object in the document. Unmapped comments display the little question mark icon.

casinclaire
Inspiring
August 30, 2021

Thanks, yes.  That's the first thing I do -- turn on the status to show only unresolved, so that everything I fix is out of sight. Good thought, though. 🙂