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Participant
Nov 18, 2025 2:43 PM UTC
Question

Importing MS Word Documents to Indesign- how to avoid pitfalls

I am planning to edit a Journal which will comprise about 40 professional articles from 40 different authors.

 I have seen intructions sent out which are basically MS Word focussed.

But I know importing many articles from different authors into InDesign can be a nightmare.

Paragraph and Character Styles will be lost, Footnotes are not in the same character style, Quoyes are not indented and so on.

Therefore I plan to send them guidelines on working with MS Word. I suggest the following:

  1. I will create a MS Word template.
  2. I will remove all the styles.
  3. I will introduce custom styles like Heading, Sub Heading, Body, Quote, Author Name, Author Designation.
  4. The Authors should strictly follow these styles.

Will this make sense?

 

 

3 replies

BobLevine
Community Expert
Community Expert
Nov 18, 2025 4:11 PM UTC

If the authors are familiar with using Word, it will certainly help you get this project done quicker.

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Community Expert
Nov 18, 2025 3:52 PM UTC

This makes sense and should keep post-import styling to a minimum. I work on similar projects and the one area that seems to be overlooked by the author is the use of character styles. 

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RvdT
Legend
Nov 18, 2025 3:22 PM UTC

Yes.
When placing word documents (File > Place) make sure to check the 'Show Import Options' checkbox.

Then you can "map" word styles to InDesign paragraph styles.

Automatically even when the style names are the same.

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