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Inspiring
February 28, 2023
Question

Inconsistent results placing copy

  • February 28, 2023
  • 4 replies
  • 989 views

Hello all. Please keep in mind that I'm the editor, not the designer, but I'll do my best to explain what's happening. 

We've used the same workflow for many years. It's pretty basic and common, I think. Articles are prepared in Word and styles are applied--"body copy italic," for example. When placed in InDesign, italics, etc., are preserved. 

But with InDesign 18 (2023), we started getting inconsistent results. In some documents, italics are preserved. In others, they aren't. In still others, some are, some aren't. Sometimes, the wrong font is applied in InDesign. A brief quote from my designer:

There does not seem to be consistency from one doc to the next when importing Word text. In JAYS (about to come your way), the document imported in all Cambria. As an experiment, I opened the Word doc in Word. In Word, all your styles were visible. But after pasting the copy into a text box in InDesign, all the copy appeared as Basic Paragraph+, all Cambria. But, Basic Paragraph is spec'd as Bembo BQ, our old body copy font. After changing to Body Copy style, the album titles stayed Cambria. 

When the same file is opened in 2022, everything worked fine. 

 

Have others had problems like this? Has anyone found a solution other than reverting to 2022? 

 

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4 replies

JimAustinAuthor
Inspiring
October 11, 2023

Hello all. OP here, checking in month's later. I've done some more research, learned some more InDesign, and isolated the problem. Apologies--it may sound like a completely new issue (maybe I should start a nw post?) but I'll start here. 

 

To review: The problem I am having is that when copy is placed, Word styles do not correctly map onto InDesign styles, even though the mapping file seems to be set up correctly. 

 

Specifically, when I try to place a Word file in an InDesign file, I open an InDesign template file then click on "Place." I select "Show Import Options" and select the file to import. (This file has the applicable styles applied.) I can not select a Preset, but let's assume that the correct Preset file doesn't yet exist. I click on "Customize Style Import" at the bottom of this box then click on "Style Mapping". This, obviously, is where I decide which InDesign styles those Word styles map onto. I make the appropriate choices. 

 

One thing, though, doesn't work. A Word file called "04-basic copy italic" is set to map onto an InDesign style called "BODY COPY ITALIC." This is where things go wrong--or anyway it's one key place where things go wrong. InDesign's BODY COPY ITALIC" style utilizes the font "More Pro Book Italic." I know it is defined appropriately because when I apply the style to selected text in InDesign, it works as it should--the selected text is converted to More Pro Book Italic. 

 

But when I then try to Place the file, I get message warning me about a missing font: MORE PRO ITALIC. Indeed, MORE PRO ITALIC does not exist on my InDesign installation. That is because the correct font, as defined in the style, is MORE PRO BOOK ITALIC. If I click on "Skip" to continue, copy styled as "04-body copy italic" in Word are not assigned the correct font. 

 

Sounds like an InDesign bug to me, but maybe I'm overlooking something? 

 

Thanks
Jim

Robert at ID-Tasker
Legend
October 12, 2023

Can you share - on priv - your INDD and WORD files?

 

Community Expert
September 12, 2023

InDesign preferences has a setting for treating copied text - All information or Text Only

 

Check the InDesign preferences under Clipboard Handling

Peter Spier
Community Expert
Community Expert
February 28, 2023

Make sure you use File > Place..., NOT Copy?Paste.

Robert at ID-Tasker
Legend
February 28, 2023

Try to save from Word as RTF and then place - instead of DOCX. 

 

JimAustinAuthor
Inspiring
February 28, 2023

Thanks Robert--will that preserve styles? More to the point, will it preserve, say, italics when imported?

Robert at ID-Tasker
Legend
February 28, 2023

DOCX is a proprietary standard of Microsoft - RTF is a "public" standard.

 

If you want to preserve Bolds, Italics, etc. you need to assign CharStyles in WORD - local formatting was always unpredictable. 

 

I'll try to find and publish here macro I've co-created for WORD - written in VBA so PC only - that converts all 7 types - bold, italic, subscript, superscript, underline, all caps, small caps - and their combinations - into CharStyles.