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Participant
September 20, 2022
Answered

Mail Merge Line Breaks With Envelopes

  • September 20, 2022
  • 1 reply
  • 169 views

Hi, new poster. I'm trying to mail merge address info onto a envelope, but some of the cells on the excel fill has multiple line breaks and doesn't show up when I Mail merge and when I try to get rid of wrap text on the cells I end up with no spaces, I guess what I'm trying to ask is there a way to remove extra lines automatically or delete wrapping and have spaces inbetween instead of line breaks? 

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Correct answer Jeffrey_Smith

Although the source data can have a return in a cell, when saved/exported to a comma or tab delimited format for data merge, the return will result as a new record.

If the hard return is needed, here is a workaround. In Excel (or the data app that you are using) search and replace return with a unique character string, and do not include return. Perform the datamerge and create new document. Then search and replace the unique character string, replacing with a return.

1 reply

Jeffrey_SmithCommunity ExpertCorrect answer
Community Expert
September 20, 2022

Although the source data can have a return in a cell, when saved/exported to a comma or tab delimited format for data merge, the return will result as a new record.

If the hard return is needed, here is a workaround. In Excel (or the data app that you are using) search and replace return with a unique character string, and do not include return. Perform the datamerge and create new document. Then search and replace the unique character string, replacing with a return.

Participant
September 20, 2022

Wow, it works! This is going to save me such a big headache, thank you so much!

(And if anyone doesn't know how to search for a return in a sheet, in find hit ctrl+J, it'll look blank but it's there.)