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Participating Frequently
March 3, 2022
Question

Mapping styles from inDesign to Acrobat Pro

  • March 3, 2022
  • 2 replies
  • 2039 views

Good morning. Does anyone know if they are going to add the rest of the Acrobat Pro reserved words; such as BlockQuote, Note, and Caption to the Export Tagging options of a style? I am constantly searching and retagging some of my styles in Acrobat because it defaults to a P tag. Even if I go into the Roles in Acrobat and assign for example /caption to /caption, I still end up doing a lot of cleaning up of my tags. I work with a lot of images and other graphic types that have captions. When I change the Roles to the correct reserved word, they are still in p tags and I have to search, move and delete empty tags to get my tag structure correct. This is what it looks like before and after changing roles.

<Figure>

    image container

<P>

    figure caption

After changing roles in Acrobat:

<Caption>

    <Figure>

        image container

<P>

     text container

 

I have to move the Figure out of the Caption tag. Then move the Caption tag into the Figure tag. Add the text container from the P tag to the Caption tag. Delete the empty P tag. It should look like the following

<Figure>

     figure container

     <Caption>

         text container

 

When I have a 300 page manuscript with over 150 images this takes a long time to fix.

 

Any suggestions? Will Adobe be adding the other reserve words from Acrobat to the Export Tagging options in inDesign?

 

Thanks for all your help.

Frances Smith

USDA, Forest Service

 

2 replies

hammer0909
Community Expert
Community Expert
March 3, 2022

Jane is right, we have no idea what or when Adobe will be adding a feature. That being said, what you can do is create a style called Caption and apply it to all of your captions in the document. Then, when you create the PDF, go into the Role Map of the PDF and delete the entry for Caption > P. Now all of your captions will actually have the Caption tag applied. Hopefully this will save you some time. Also, InDesign can do this for you automatically but only if you use the Live Caption feature in InDesign which is problematic if you have captions that flow to a second line. Finally, MadeToTag allows you to map Caption and BlockQuote to a style.

Participating Frequently
March 3, 2022

Chad, I always create a style in inDesign called Caption. When I went to role mapping in Acrobat and changed the /caption /p to /caption /caption, my example above showing the tag structure for AFTER editing roles in Acrobat occurs. All my figure tags are now in caption tags and caption tags inside of p tags. What a mess. I spend more time editing pdfs then I should just because of role mapping and tags.

hammer0909
Community Expert
Community Expert
March 4, 2022

Please re-read my post above. Bevi just summarized what I stated in my one paragraph post above. I didn't say to change the Role map entry, I wanted you to delete it altogether.

jane-e
Community Expert
Community Expert
March 3, 2022

@Frances5C25 wrote:

Will Adobe be adding the other reserve words from Acrobat to the Export Tagging options in inDesign?


 

We don't know what Adobe will be adding until they announce it. You can make a feature request here:

https://indesign.uservoice.com/forums/601021-adobe-indesign-feature-requests

 

I'll tag accessibilty experts @hammer0909 ,  @Bevi Chagnon - PubCom.com , and @maxwithdax . 

 

Jane