Skip to main content
Fab_Dog
Participant
October 24, 2022
Question

Placing Word file, Preserving Formatting causing overset issue due to tables!

  • October 24, 2022
  • 2 replies
  • 176 views

When importing a Word docx, I want to Preserve Styles and Formatting from Text and Tables, but that causes an overset issue (even with smart reflow)!

When I turn this option off and Convert Tables to Unformatted Tables, the overset issue is solved, but I lose the text styles (character styles).

Is there a solution to have both - making tables unformatted, but keeping the text's styles?

Thank you!

This topic has been closed for replies.

2 replies

James Gifford—NitroPress
Legend
October 24, 2022

Importing a Word doc can be simple and straightforward or a complete mess. It sounds as if you have a fairly complex document, so the simple methods are limited to what you've already tried: import with no styles and reformat it in ID.

 

To be honest, that may be your best approach. Either create a PDF from Word or keep the Word doc open as a guide/template, and format the ID doc to match. It really can be easier and faster to do it that way.

 

The other way is to import the doc with everything intact and clean up each of the doc styles, then delete the work content and place the Word doc in the new ID template. It should import pretty cleanly, needing only touch-up.

 

But as most Word docs are abysmally constructed, with loose application of styles and tons of override formatting... starting in ID with a clean if plain doc and reformatting it correctly might be the shortest path to completion. The alternative is to patiently reconstruct all those styles, then strip the Word doc of crud like double returns and double spaces and generated styles... and while that might seem like the right path, it can take many times longer.

 

In any case, do strip the Word doc of double spaces, double paragraph returns, soft paragraph returns and pretty much all double whitespace (tab-space, return-space, space-return, and the more obvious ones like multiple spaces or returns). All of those can make it much harder to get a clean format in ID.

 

Fab_Dog
Fab_DogAuthor
Participant
October 24, 2022

Thanks for taking the time to help!

Yes, I usually do a combination of things, as you mentioned. I just try to import the most laborious items before going through the whole doc manually.

In this case, there are over 600 footnotes, so they are more important than the tables. And even though I cannot map Table Styles, mapping the import solved a lot of the Tables' issues, except for one final appendix, which I ended up copying and pasting!

I still don't get why that last section generated blank pages and the overset issue. I tried resizing the text boxes to huge sizes, but that didn't help. In the end, I broke the text thread, deleted the empty pages, and copied the appendix manually...

thanks again!

James Gifford—NitroPress
Legend
October 24, 2022

Okay, with a document of that scale, you are probably best off with a couple of work passes to create reasonably clean styles in ID. Place, create styles as best you can, clear contents, re-Place with style matching, repeat.

 

But all that whitespace cleanup, and as much style cleanup as you can manage in Word, will go a long ways.

 

Willi Adelberger
Community Expert
Community Expert
October 24, 2022

Either create other styles in Word, better do it in InDesign. Better is to create in InDesign all styles from the scratch and map them with import.