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Sarah Bundy24253010otvx
Inspiring
April 29, 2022
Question

Share for Review Archive Comments

  • April 29, 2022
  • 2 replies
  • 697 views

I recently updated an InDesign file using Share for Review for proofreading and editing with my team. The editing is done and the update was approved, so it’s time to delete the Share for Review. However, my boss wants a record of edits made and doesn’t want to lose the Share for Review comments. Is there any way to save all of the comments; such as exporting to another file?

    2 replies

    C
    cyrill8897902
    Known Participant
    April 23, 2024

    I'm also interested in an option to archive a review file with all its comments. @Sarah Bundy24253010otvx could you find a solution in the meantime?

      S
      Sarah Bundy24253010otvxAuthor
      Inspiring
      April 23, 2024

      What we've been doing is taking screen shots of the Share for Review comments on each page, pasting those screen shots into a new document (like Word), then converting that to a PDF so we have a record of the comments.

       

      It's not a great solution, but it's a solution.

       

      InDesign really needs a way to summarize all of the comments made in Share for Review and export them, or at least print them the way Acrobat does.

      C
      cyrill8897902
      Known Participant
      April 23, 2024

      Thanks for your reply and for sharing your workflow. This is indead not ideal but at least a solution. 🙊

      Mike Witherell
      Community Expert
      Mike WitherellCommunity Expert
      Community Expert
      April 29, 2022

      Share for Review does not have this, but if you made a PDF, you can create a Summary of PDF Comments
      Use the Acrobat DC feature called Create Comment Summary to save a record of comments for your internal Quality Assurance (QA) procedures and version tracking.

      How to create a summary of PDF comments

      1. Click on Options at top right of Comments and choose Create Comment Summary.

      2. Select Document and comments with connector lines on single pages. Choose other options.
      3. Comments are saved as a new summary PDF, which can be saved, printed, or read onscreen.

      Mike Witherell
      S
      Sarah Bundy24253010otvxAuthor
      Inspiring
      June 17, 2022

      I know how to summarize comments made in a PDF, but I haven't found a way to include the comments when I export to PDF from InDesign. My question is, is there any way to transfer the comments made in InDesign to a PDF? 

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