Share for Review Versioning Best Practices?
A while back, I had brought up this question in https://community.adobe.com/t5/indesign-discussions/share-for-review-online-versioning-and-commenting/m-p/11387094 but here's a slightly different take, enough to start a new thread.
Having used Share for Review sporadically since it came out, and getting ready to use it for a long (500 page) document, and given the limitations of Share for Review documented in this forum, but also its promise of collaborative commenting (and maybe even some useful flame wars) in it, here is what I propose doing. Please gather up your rotten fruit and throw at this proposal, but preferably with at least one suggestion for improvement.
1. Original document: "AppSAR-1-Survival.indd"
2. File > Save a Copy > "2023-03-10-DRAFT-AppSAR-Survival.indd"
3. Close the original document "AppSAR-1-Survival.indd" upon which I will make all edits.
4. Create a Share for Review for "2023-03-10-DRAFT-AppSAR-Survival.indd"
5. Be really, really careful to never make any edits to the original "2023-03-10-DRAFT-AppSAR-Survival.indd"
6. Look at the comments in "2023-03-10-DRAFT-AppSAR-Survival.indd" and, in another window in InDesign, edit "AppSAR-1-Survival.indd"; copy stuff as needed from comments or edits into "AppSAR-1-Survival.indd"
7. Figure out how to, once the comment period has ended, to stop people from commenting on "AppSAR-1-Survival.indd" without losing comments.
8. Figure out how to print "AppSAR-1-Survival.indd" to PDF with the comments for archiving purposes.
Repeat items 1-6 at least, with a new draft, when that time comes.
Items 1-6 I think are acheivable right now and represent best versioning practice as far as I can figure it out right now. 7 and 8 are aspirational but sometimes the magic works and there will be ways to do these.
Thanks for any insights.
