Sharing working design files

Question

Good morning all!I'm a design professional and alongside a team of Graphic Designers, we have created a circa 500 page brochure in InDesign.To make it slightly easier to manage and to allow different designers to work on the brochure at the same time, the document has been split into 15 sections (ranging in size).We completed the job and the file went off to print before Christmas.We also share a digital version (PDF) online, but have now had several requests to share the native design files online, so that our customers who want to use our documents to help create their own catalogues can use our files as the starting point...Almost all 15 sections in the brochure, when packaged, exceed our 3gb allowance allowed by our FTP/ file sharing site.Mostly this is because the brochure itself is image heavy and the images folder in each section is huge!I wondered, has anyone come across the same problem before and did they find a way around it?Something that may help would be if we optimised the images (they are currently all saved to whatever the default size was and only get optimised by InDesign when we export the PDF, e.g: the linked image might have a native size of 10mb when 10cm x 10cm, but in InDesign its scaled down to 5cm x 5cm- the images size is double the size then that it needs to be)Is there a way to package the file so that the images are the packaged at the actual size input in InDesign?Any other suggestion that could help reduced the packaged file size are greatly welcomed too!

Dave Creamer of IDEAS · Accepted Answer

Since 50% of any workflow is based on company politics and I don't have that info, here are some ideas...

If you want to protext your ID files from misuse, put all the text that needs to be customized by the customers on its own layer. Turn that layer off and export the PDF (reduce the resolution of images at this time: 150 ppi for digital versions; 225 for print).

Then you have a couple of choices...

1. Use the script included with ID to place each page of the PDF on its own page. Lock that layer. Create text boxes on a new layers where the the customers can enter the custom text.

2. Use a similar technique but turn the new text boxes into PDF form boxes so the new text can be entered in Acrobat Pro or Adobe Reader.

If you need to send the actual ID files, take a look at Zevrix software--they can package and resample the images at once.

Solutions for Adobe InDesign, Graphics, Print & File Delivery | Zevrix Solutions

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