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SuzzyFlamingo
Inspiring
Dec 30, 2025 9:12 AM UTC
Question

Trying to remember how to use InCopy to handle multiple ID docs

Hi, Dear Friends!

I used to know how to handle this, but my medication has zappppped my memory....:(

 

I re-use texts across multiple ID docs. But as I work, i edit the text in a given ID doc and want the source story updated. I saw a while ago the best way to handle this is by having the source doc in an InCopy file. I then place it on a child doc. I check out id editing is required. If i add any important edits to the story, i can update the source by "checking in" to Incopy. The above can be repeated across many ID docs, and when I place the story again, it will reflect all the edits I have made until then.

 

Is this the complete way to do this?

 

Thank you, and have a good day!
Susan Flamingo

3 replies

Mike Witherell
Community Expert
Community Expert
Dec 30, 2025 8:36 PM UTC

Hi SF,

Have you ever tried Edit > Place and Link ?

https://helpx.adobe.com/indesign/using/linked-content.html

 

BTW, InDesign can also check out InCopy-linked content files. You can also use InCopy, but you don't have to leave InDesign for this checkin-checkout feature.

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Mike Witherell
SuzzyFlamingo
Inspiring
Dec 30, 2025 9:22 PM UTC

Thank you for your attention!

I will check the reference.

 

Can that scheme update the source doc based on edits in the child doc. Basically I need two way syncing....

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Mike Witherell
Community Expert
Community Expert
Dec 31, 2025 1:54 PM UTC

As I understand it, Place and Link has a parent to child relationship.

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Mike Witherell