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tonickk
Known Participant
February 2, 2024
Answered

Excess files in LR library

  • February 2, 2024
  • 1 reply
  • 582 views

I'm using Lightroom Classic 13.1 on an iMac running Sonoma 14.3. This is the problem: All my roughly 40,000 images are in one catalog in a single library on an external SSD. I have noticed that there are a large number of files in the library that do not show up in Lightroom. How can I identify these and move them out of the library?

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Correct answer richardplondon

another perspective: let's define the issue, if that even is a problematic issue (which is not certain) as - there are some files imported to LrC and other files not imported to LrC, all mixed together in the same storage area.

 

Assuming one wanted to physically separate out just those files managed by LrC, from the rest: that is IMO understandable. It makes some sense to behave differently towards those two classes of files - in terms of backup, in terms of preserving the integrity of the former class by actively leaving them be; in terms of being safe to clean up the latter class without unknowingly impacting the catalog.

 

LrC can help you do this separation  requiring enough spare disk space into which all the imported images can be selectively copied. In summary:

 

Export as Catalog into this spare disk space, checking "include negatives" and unchecking "selected images only". This creates a new duplicate Catalog, referring to copies of all the relevant files, that are made by LrC into a subfolder arrangement (to match that seen in the starting Catalog) inside this same spare disk space.

 

Several ways to proceed from there: among which are, that the originals of all these files that have just been copied can be selectively deleted from disk using this same starting Catalog to discriminate these. Now the starting area of disk contains only files that are NOT imported; while the new area of disk contains only files that ARE imported, with a Catalog alongside referring to those, which you can then go forward with (and stop using the prior Catalog).  Alternatively the starting Catalog can be reverted to a recent backup, and you can switch the two sets of files on disk, then proceed with the imported images returned to the same places as before, and with the remainder now sepatated elsewhere.

 

Personally I would not bother: part of the job of a Catalog is to distinguish in a live manner which image files on disk are currently included in its formal image library, and which are not - as an intentional, ongoing matter.

 

Say one culls an image out of the Catalog after import but retaining the source file on disk: well, at some future date one may reconsider and decide to "un-cull" this photo. And there it will be.

1 reply

dj_paige
Legend
February 2, 2024

Not exactly answering your question ... but in my opinion a better approach. Import all the files into LrC. The Import dialog box will prevent you from importing duplicates, so whatever does get imported are these "excess files". It is my opinion that if you are going to keep these photos, they should be cataloged in LrC, rather than not be cataloged in LrC.

richardplondonCommunity ExpertCorrect answer
Community Expert
February 2, 2024

another perspective: let's define the issue, if that even is a problematic issue (which is not certain) as - there are some files imported to LrC and other files not imported to LrC, all mixed together in the same storage area.

 

Assuming one wanted to physically separate out just those files managed by LrC, from the rest: that is IMO understandable. It makes some sense to behave differently towards those two classes of files - in terms of backup, in terms of preserving the integrity of the former class by actively leaving them be; in terms of being safe to clean up the latter class without unknowingly impacting the catalog.

 

LrC can help you do this separation  requiring enough spare disk space into which all the imported images can be selectively copied. In summary:

 

Export as Catalog into this spare disk space, checking "include negatives" and unchecking "selected images only". This creates a new duplicate Catalog, referring to copies of all the relevant files, that are made by LrC into a subfolder arrangement (to match that seen in the starting Catalog) inside this same spare disk space.

 

Several ways to proceed from there: among which are, that the originals of all these files that have just been copied can be selectively deleted from disk using this same starting Catalog to discriminate these. Now the starting area of disk contains only files that are NOT imported; while the new area of disk contains only files that ARE imported, with a Catalog alongside referring to those, which you can then go forward with (and stop using the prior Catalog).  Alternatively the starting Catalog can be reverted to a recent backup, and you can switch the two sets of files on disk, then proceed with the imported images returned to the same places as before, and with the remainder now sepatated elsewhere.

 

Personally I would not bother: part of the job of a Catalog is to distinguish in a live manner which image files on disk are currently included in its formal image library, and which are not - as an intentional, ongoing matter.

 

Say one culls an image out of the Catalog after import but retaining the source file on disk: well, at some future date one may reconsider and decide to "un-cull" this photo. And there it will be.

tonickk
tonickkAuthor
Known Participant
February 2, 2024

Richard, Many thanks for your thoughtful and detailed proposal to solve this - I think - tricky problem. I'll give it a go, taking it slowly. Cheers, Nick.