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violentchalupa
Participating Frequently
February 1, 2019
Question

HELP WITH WORKFLOW AND LR CATALOGUE CONFUSION

  • February 1, 2019
  • 1 reply
  • 740 views

Hi,

I am a fashion photographer from America going to school overseas.  I have been traveling quite frequently and this has made me more aware of how important it is to have back ups of your files.  I am looking to strengthen my workflow particularly because I had a big hard drive scare 2 days ago.

First of all, you should know that I have a 2TB seagate external hard drive in which I store my one and only Lightroom catalogue and all of my raw photos.  I typically shoot on a DSLR in raw with an SD card and then after shooting, I plug the SD card into my local SD card reader on my MacBook Pro 13 inch (mid2014).  Then, I typically make my file hierarchy manually within the 2TB seagate external hard drive in a folder labeled "PHOTOGRAPHY" by copying and pasting a special file structure template I created inside of it based on model names/event names/dates.   Then after doing that, I attempt to import my photos from the SD to the Seagate external hard drive using Lightroom.  This is how I typically do it:

File --> Import Photos & Video --> Select the source as the SD card inserted into my computer --> Choose copy as DNG --> Select destination as a special folder within my 2TB seagate external hard drive PHOTOGRAPHY folder --> check mark to create a second copy to a LaCie external hard drive (I try to manually create the same file structure within a PHOTOGRAPHY folder on the LaCie as I have on the Seagate External) --> then I import.

This trying to manually copy everything on the Seagate External to the LaCie feels very wrong to me and I need a solution.  I wish the 2 hard drives would just mirror one another.  Should I not even bother checking the "make a second copy to" option and instead invest in a software such as Chronosync or Carbon Copy Cloner to make a back up of the hard drive itself? Or should I use time machine ?? any suggestions?

I have mistakingly been making backups of my Lightroom catalogue to the same hard drive the catalogue lives at  (on the Seagate) so technically they weren't even back ups.  **face palm**********

So anyway, I usually only edit on my laptop but I decided to try and edit on a bigger monitor at my school by plugging my Seagate into a USB outlet on an Apple keyboard attached to the monitor.  I then opened up Lightroom to edit and things were going swell.  All of a sudden I got a "disc ejected improperly" warning and then I grew slightly paranoid but things seemed to be working fine still.  I backed up my work and went home.

The next day I plugged my Seagate hard drive into my laptop and tried to open up my Lightroom catalogue and received a  "catalogue corrupted" alert.   I tried to click Lightroom classic cc's "repair" suggestion, but it was hopeless.  Everything went whack.  And then before I knew it the whole hard drive disappeared.  I have no idea what happened to it,  but I took it to get it fixed.

Yesterday morning, I reopened the LR catalog and it seemed to be functioning again, I had all my files back.

....but then tonight. I received the same warning when trying to open up my LR catalog.  I went to the backups folder and found a version of the catalog that seemed to be working still. I quickly tried to back this catalog up to another external hard drive (a porsche design named Johnny Depp) and then I backed up the Johnny Depp back-up version to the Dropbox installed on my desktop. 

I guess my confusion lies in the proper way to back up a Lightroom catalogue on 3 different hard drives and DropBox and keep them synced.  How do I keep all of the LR catalogues the same?  Is there a difference between dragging the .lrcat file onto a hard drive versus backing up a copy by using the prompt that pops up when you close LR?  Which LR catalog should I be working on? Should I be working on the Dropbox catalog , the Seagate catalog, etc.?

I'm tempted to create a new catalog as I'm afraid the backup version of the corrupted one will corrupt again.  Any suggestions would be great .  Thanks

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    1 reply

    dj_paige
    Legend
    February 1, 2019

    The simple answer:

    1. You MUST make regular and automated backups of your Catalog file, to a different disk than the working catalog file. The built-in Lightroom backup feature is what you should use, and make sure you have checked "Check Integrity..." when making this backup. Once Lightroom makes this backup, you can store the backup on DropBox if you wish.
    2. You MUST make regular and automated backups of all of your photos. The backups MUST be stored on a different disk than the originals. This can be performed by many different third-party software programs, some of which are free.
    3. Manual backups are not sufficient because people forget, people are too busy, people are lazy, etc. etc. etc.

    Yesterday morning, I reopened the LR catalog and it seemed to be functioning again, I had all my files back.

    ....but then tonight. I received the same warning when trying to open up my LR catalog.

    It is highly likely that there are still problems with your hard disk, and it should be replaced.

    violentchalupa
    Participating Frequently
    February 1, 2019

    Do you think the wisest place to keep my LR catalog would be within the pictures folder of my internal computer hard drive? and then program icloud to save the pictures folder? I guess I'm trying to figure out what should be the main LR catalog that I work on. Thanks for the reply

    violentchalupa
    Participating Frequently
    February 1, 2019

    *** I mean the wisest place to keep my main working LR catalog