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Participant
December 7, 2025
Answered

PSE Organizer 2025 - Backup Catalog Structure

  • December 7, 2025
  • 2 replies
  • 110 views

I have run Full and Incremental backups for years and the size of the backup has always been troublesome for my now 100,000 photos & videos.  If I am already backing up my photos and videos by other means (some files are in cloud storage and others get backedup when I backup an entire hard drive) am I adequately protected if I only use "Backup Catalog Structure"?  It would make life so much easier and I'd likely do the structure backup after every use instead of the current (gulp) 4x/yr at most.

Thanks,

Wayne

Correct answer Greg_S.

I agree with you that the Elements Backup/Restore process is not efficient for a large catalog like yours.  My catalog now has almost 300k media files and I have used other backup systems for many years. 

 

I simply use different external drives to copy the media files.  I then use a file-synch utility to update the "backups".  As for the catalog itself, I just copy the catalog folder to other locations.  However, because the folder contains hundreds of thousands of small text files, I will zip/compress the folder before copying it.  This saves a significant amount of time, even when taking into consideration the zip/unzip process because one large file is exponentially faster to copy than thousands of small ones (at least on a Windows system - I know nothing about Macs).

 

The only possible problem I see with your system, where you have the files in various locations, is that if you need to recover/restore the backups, they must be placed back in the original folder structure.  Otherwise, the files will become "missing" in the catalog and will have to be reconnected - which is a time-consuming process.

 

BTW, I also don't use the automatic folder structure backup frequently.  But you can never have enough backups!!

2 replies

Greg_S.
Community Expert
Community Expert
January 12, 2026

Frankly, I can't recall ever being in need of restoring a backup,  although I have tested the process a few times.

Greg_S.
Community Expert
Greg_S.Community ExpertCorrect answer
Community Expert
January 9, 2026

I agree with you that the Elements Backup/Restore process is not efficient for a large catalog like yours.  My catalog now has almost 300k media files and I have used other backup systems for many years. 

 

I simply use different external drives to copy the media files.  I then use a file-synch utility to update the "backups".  As for the catalog itself, I just copy the catalog folder to other locations.  However, because the folder contains hundreds of thousands of small text files, I will zip/compress the folder before copying it.  This saves a significant amount of time, even when taking into consideration the zip/unzip process because one large file is exponentially faster to copy than thousands of small ones (at least on a Windows system - I know nothing about Macs).

 

The only possible problem I see with your system, where you have the files in various locations, is that if you need to recover/restore the backups, they must be placed back in the original folder structure.  Otherwise, the files will become "missing" in the catalog and will have to be reconnected - which is a time-consuming process.

 

BTW, I also don't use the automatic folder structure backup frequently.  But you can never have enough backups!!

Participant
January 11, 2026

Greg, thanks for mentioning making zipping a part of the backup process.  It hadn't occurred to me. 

The acid test, of course, comes when one has to recover the backup.  How often do you go through that exercise?