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john_waite
Participant
Sep 17, 2013 9:14 PM UTC
Question

Mapping Styles from Word 2010 to RoboHelp HTML 10

Hello all,

I have created customized styles for myself and my team to use for authoring content, which I then import to RoboHelp, as I am the only individual who understands RoboHelp and HTML/CSS. I created a corresponding CSS style sheet in RoboHelp to correspond with the names of the Word styles. When I go to import the files in RoboHelp, I am running in to an issue with paragraph tags and heading tags.

When I import a file from a Word document, I have not found a way to map a <p> tag that is parsed from a Word document to an <h> tag, as heading tags do not appear as a selectable item in the Conversion Settings  window when importing Word files. I would be able to keep the formatting if I left the headings as <p> tags; however, it is my understanding that RoboHelp 10 search relies heavily on the heading tags for weighting search results. I have about 400 topics, and search is used heavily by those using my documentation. I would prefer to keep the <h> tags in place in the RoboHelp files and retain the search functionality, if at all possible, while finding an easier import option from Word files.

At this point, I have to manually change the HTML for each <p> tag to match the correct heading style. While Find and Replace works well for this, I would prefer to have a seamless import from Word (which bloats an HTML file horrendously, I know) by mapping from one style to the next. Has anyone found a way to map a <p> tag to an <h> tag so that the search functionality does not suffer? Or am I just approaching this the wrong way?

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5 replies

Peter Grainge
Community Expert
Peter GraingeCommunity Expert
Community Expert
Sep 18, 2013 10:28 AM UTC

I'm not sure where and at what stage you are trying to map but you should be able to map any style to any style. See http://www.grainge.org/pages/authoring/importing/importing_rh9.htm which also covers Rh10.

Rh does use Word's styles to break the document into topics and usually that is done with the Word heading styles. Word does not have <p> tags as such so I assume you are referring to paragraph styles.

If I am not understanding your workflow, post back.

See www.grainge.org for RoboHelp and Authoring tips

@petergrainge

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john_waiteAuthor
Participant
Sep 19, 2013 3:16 AM UTC

You are correct in your assumption that I am referring to paragraph styles when speaking of <p> tags. The paragraph styles come over as <p> tags, and I was just thinking of my style sheet. Sorry for the confusion.

Speaking of my workflow, I'm attempting to map the styles for one topic at a time when importing a new Word file. I set up a test project to test out my style sheet, as I am upgrading from RoboHelp 7 right now. .I need to get one document to map correctly to save the settings for future imports.

From the Import window, I click the Edit... button in the Word Document section. After RoboHelp scans the Word file, a list of all the styles from the Word document display. When I attempt to select from the available styles I want to map to from my RoboHelp style sheet, I don't have the option to select the heading styles I created in my RoboHelp CSS file. Does this provide you enough information to give you context on how I am attempting to map the styles?

I found this article that leads me to belive that RoboHelp does not support mapping to a customized heading style from a CSS file. I realize that this is around the printed output, but it states the following:

If custom heading styles aren’t named in the format Heading <number>, they are not treated as headings.

If it doesn't work going from HTML to printed output, I'm guessing that there is not support going from Word to HTML. Am I wrong in this assumption? Do I just need to alter my style sheet to only use the standard <h> tags to fix this issue?

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Peter Grainge
Community Expert
Peter GraingeCommunity Expert
Community Expert
Sep 23, 2013 4:24 PM UTC

I will reply as soon as I can. I'm not ignoring your information.

See www.grainge.org for RoboHelp and Authoring tips

@petergrainge

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