Participating Frequently

Question

Need TOCs to Alphabetize in RoboHelp 2022

Forum|Forum|2 years ago
February 28, 2023
8 replies
828 views

I'm having an issue where all my topics in my TOC become not alphabetized like they are in my "Contents" folder. When I select "Auto-Create TOC", all my topics that were alphabetized in the Contents folder become randomized in my Table of Contents tab. Thoughts on how to get my TOCs to remain alphabetized when I "Auto Create" the TOCs?

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K

Karin Albrecht

Legend

Yes, that's true. So, manually sorting the TOC would be a one-time-solution only.

K

Karin Albrecht

Legend

As far as I know, this is not possible. In this case, you will have to either manually sort your TOC according to your needs or already have your files sorted correctly, e.g. by using numbers in front of the file name (that's what I use to do).

M

Matthew28633241prhfAuthor

Participating Frequently

Makes sense. Cautionary tale that if do manually move around the topics in your TOC that they will revert back to the "Contents" order every time you re-select "Auto Create TOC".

K

Karin Albrecht

Legend

What are the file names of the three topics shown in your TOC?

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Matthew28633241prhfAuthor

Participating Frequently

They are:

CPUDC.htm

DCABB.htm

DCABY.htm

So, as you mentioned, they are indeed sorted by File Name in the TOC. My hurdle remains how I get them alphabetized not by File name but by Title name in the TOC. Or, is that not possible?

K

Karin Albrecht

Legend

Maybe this is some kind of misunderstanding. The auto-TOC will show TOPIC TITLES, but sort alphabetically by FILE NAMES. E.g. you have the following topics:

File name: 10_Beta (topic title: Beta)

File name: 20_Alpha (topic title: Alpha)

The auto-TOC will look as follows (seemingly the wrong way round due to the sorting by FILE NAMES, which have numbers):

Beta

Alpha

In your contents panel, when sorting by topic title, it will read:

Alpha

Beta

Maybe this clarifies things.

Otherwise, like Amber says, it would be good if you could share some screenshots with what you see and what you expect to see.

M

Matthew28633241prhfAuthor

Participating Frequently

Sure! In my Contents, topics in my Folders are alphabetized:

But when I "Auto Create TOC" in my TOC folder, they are no longer alphabetized (even when I unselect "Topics by Title" in the View menu):

A

Amebr

Community Expert

Could you post one or two sample screenshots of your Contents panel and Table of Contents? Perhaps we can see what's going on from an example? Please use the Insert Photo icon to insert the screenshots, or paste directly into the text field. Having the pictures visible with the text makes it easier to help.

K

Karin Albrecht

Legend

Go to View - Show and deselect "Topics by Title". The auto-created TOC always uses the file name, so if you switch off the display of topics by title, you should see the same structure in your Content tab and your TOC.

This setting apparently gets activated when updating to RH2022 from RH2020.

M

Matthew28633241prhfAuthor

Participating Frequently

Thank you so much! I see that while I was in "Contents", when I turned off "Topics by Title", it did show the File Names. When selecting "Auto Create TOC", I see that even though I turned off "Topics by Title", my TOC topics still were not alphabetized unlike my Contents. 😞

Peter Grainge

Community Expert

The auto create will not be random. Could it be the difference between sorting by file name and topic title?

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M

Matthew28633241prhfAuthor

Participating Frequently

Could be. Where is the sorting feature/functionality?

Peter Grainge

Community Expert

Try the Menu.

________________________________________________________
My site www.grainge.org includes many free Authoring and RoboHelp resources that may be of help.

Use menu (bottom right) to mark as Best Answer or to Highlight particularly useful replies. Found the answer elsewhere? Share it here.