Inspiring

Question

Problems mapping list styles when publishing to word

Forum|Forum|16 years ago
October 21, 2009
3 replies
4235 views

RH8 HTML

I'm publishing some work to word docs and I'm getting some problems every which way I try to get around it.

First, I published based on the CSS, this didnt work so well. My custom bullet images weren't displayed, numbered lists that come after a snippet were out of alignment.

So instead I'm trying to map the styles using my .dot word template. but this isnt working properly either.

I 'import' it into RH to be used when publishing, but when it comes to selecting the styles used in RH and mapping them to the styles in the template I can't. The list of styles I have to choose from is quite small, from what I understand it will automatically map the headings, and other styles that are common. So I only have a bodytext style, caption, reference, and hyperlink styles, plus several other random RH styles that appear in my styles list that I cant remove - drop-down hotspot, expanding text blah blah (I'd love to delete these or get them out of the list but I cant do that either)

But I cant map the list and number styles I have, this is a problem, because when the list styles I have publish, the custom bullets that I have set are not being displayed, the text and indents are ok, but no custom images. also there is an issue with the number lists coming after a snippet and the indents being completely wrong.

Any help appreciated.

Documentation

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A

Anonymous

Hi Guys

This is not ideal - but I have a workaround that I use to export numbered lists into my Word template (which uses outline numbering). First, I made a copy of my Word template, and in this copy I removed all the outline numbering. The styles are still there, but no numbering is applied. I also removed all bullets from the bulleted styles.

Step 2 is to create styles in my RH CSS with exactly the same names. Then I create the printed documentation, select the copy template. Mostly, the styles map automatically - I manually link any that RH doesn't find for itself. The resultant Word doc uses all the correct styles, but the actual formatting is not correct.

Now the sneaky bit. I open a new document from the original template and copy the content of the RH created document into it - and the formatting is now mostly correct. The last step is to do a Find & Replace to replace each numbered style with itself (in my case, replace the style ListNumber1 with ListNumber1). This forces the styles to pick up their formatting from the defined format for the style.

BTW, I am using RH8 with Word 2003.

Hope this helps.

Cheers

Greg

S

stabnik

Participant

Not sure if I'm understanding everything here, but I'm having a similar problem. So, not sure if I should b

e posting a new thread or if it's related to this problem.

In our RoboHelp 8 project, we have in some places a problem in the DOCX output (Word) with nested lists. The second level is interrupted with a blank first level number, before it continues with the rest of the second level list. Note the highlighted "1.". This was not intended. I checked the HTML, and the code is the same here in other similar places that output correctly. Is this issue similar to the issue in this thread? (Or should I post my question elsewhere?) This project is very large, so it would be nice to not have to scroll through 1000 pages in the DOCX to specifically find this problem to correct.

Peter Grainge

Community Expert

Right thread but no easy answer. Lists are just a nightmare when it comes to exporting to Word. There's a topic on my site and whilst it may be old, nothing has changed. Good luck.

See www.grainge.org for RoboHelp and Authoring tips

@petergrainge

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S

stabnik

Participant

Thanks, Peter.

I'll try to find a way to simplify the format. Though it sometimes does seem like RoboHelp and Word have a mind of their own - as we've all seen. Like, the printed output process just repeated a chunk of text for no reason, when the WebHelp and CHM output were fine. (but that's another thread)

Peter Grainge

Community Expert

See the article on Printed Documentation on my site. See also the RH Tour (from About RH8) where there is some information about lists and printing them.

Good luck.

See www.grainge.org for RoboHelp and Authoring tips

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N

Nick27Author

Inspiring

thanks....I think there is an issue with numbered lists and snippets thats screwing things up for that, as for the custom bullet images....Im at a complete loss, the indents work fine, but no bullet image comes with it.. your site is very helpful, but nothing that really applies to these issues.

word is so frustrating sometimes.

the list styles that I create wont show up in the Styles pane, it only shows character or paragraph styles, and means I cant apply them anywhere....even if I want to manually apply the styles after publishing.

and its not picking up the line spacing either with my numbered lists.....gaaaaah, another reason why I'm fed up with printed documentation....post publishing formatting is always an issue.

suppose if I had RH Word version things would be better.......

Peter Grainge

Community Expert

RH for Word would not improve things. Sorry.

See www.grainge.org for RoboHelp and Authoring tips

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