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Anonymous
December 16, 2011
Answered

Resource Manager

  • December 16, 2011
  • 1 reply
  • 1607 views

I love the concept of the Resource Manager. So, I created a Shared Resources file and moved the default css file into it; works great! Created another folder inside the Shared Resouces and moved some graphic files into it; works great! Created another folder and moved PDF files into it; that's when the wheels came off the wagon. The folder does not present the + to show files in the folder, but if you right click and choose Explore, it takes you to the folder and the PDF files are there. I tried to create a hyperlink in the topic to one of the PDFs through Insert Hyperlink > Link to > Resource Manager > Shared Resources > PDFs, but it does not show the PDF files wthin the folder. In addition, I do not know how to put URLs into the created URLs folder under the Shared Resources folder. Am I missing something?

    This topic has been closed for replies.
    Correct answer johndaigle

    That's true, Peter. PDFs are not listed "out of the box".  However, you can customize the Resource Manager by adding the PDF as a Category and file type.

    In Resource Manager:

    1. Click Add/Edit Categories
    2. Click the green plus sign next to the Categories field
    3. Create the Category name, PDF
    4. In the blank File Types field, type *.pdf
    5. Click OK

    Now you can add PDFs to that folder in Resource Manager. When you drag and drop the PDF into a topic, you'll see that it creates a link to the PDF and also adds it to Baggage in Project Manager. A green icon will be shown to indicate that it is linked. Now, if the PDF is changed, it will behave as any other file to by synched.

    John Daigle

    Adobe Certified RoboHelp and Captivate Instructor

    Evergreen, Colorado

    www.showmethedemo.com

    1 reply

    Peter Grainge
    Community Expert
    Peter GraingeCommunity Expert
    Community Expert
    December 21, 2011

    Click on a folder in Resource Manager and click the Funnel icon. You will be able to filter the file types displayed but you will also see PDFs are not a supported file type.

    To use a permitted resource, the easiest way is to drag it to the topic.

    See www.grainge.org for RoboHelp and Authoring tips

    @petergrainge

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    johndaigle
    johndaigleCorrect answer
    Legend
    December 21, 2011

    That's true, Peter. PDFs are not listed "out of the box".  However, you can customize the Resource Manager by adding the PDF as a Category and file type.

    In Resource Manager:

    1. Click Add/Edit Categories
    2. Click the green plus sign next to the Categories field
    3. Create the Category name, PDF
    4. In the blank File Types field, type *.pdf
    5. Click OK

    Now you can add PDFs to that folder in Resource Manager. When you drag and drop the PDF into a topic, you'll see that it creates a link to the PDF and also adds it to Baggage in Project Manager. A green icon will be shown to indicate that it is linked. Now, if the PDF is changed, it will behave as any other file to by synched.

    John Daigle

    Adobe Certified RoboHelp and Captivate Instructor

    Evergreen, Colorado

    www.showmethedemo.com

    John DaigleAdobe Certified RoboHelp and Captivate InstructorNewport, Oregon
    A
    Anonymous
    December 21, 2011

    Thanks, Peter and John. I had created the PDF category and file type, but left off the asterisk. When I noticed that this morning, and edited the extension, wallah! there were my PDFs. I'm so excited about this feature! It's going to be a real time saver!

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