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A
Anonymous
March 19, 2015
Question

resource manager and images being rewritten in the project root

  • March 19, 2015
  • 1 reply
  • 347 views

Hi everybody,

I began using the Resource Manager, and I created two folders, one with HTML files (topics), and another one with pictures present in those topics.

As I transferred the topics to the HTML shared folder the pictures references remained the old ones, i.e. the ones inside the project folder, right?

Therefore I began reassigning the pictures to the ones copied in the pictures shared folder, and here begins to be a little bit illogical and difficult.

I deleted the pictures from the original project folder as I want to save the space and have, of course, the pictures only in the shared folder, however after I reassign the pictures to one of the topics, and I sync it, the pictures I deleted appear in the root folder of the project.

I wanted to have the "common" pictures (they appear in 2 different projects) only in the shared folder (declared as pictures folder in Resource Manager) because if I do a modification of one picture, I would like to have this modification propagated in the second project, right?

And also save some space, as it does not make any sense to me to have the same pictures in 2 places (double space consumed) when I can have them in only one folder.

I would like to know how I can avoid this recopying of the picture files in my project folder, if possible.

The procedure I used was:

1. Found out which are the common topics for the 2 projects and copied them in the Resource Manager shared folder for HTML files.

2. Found out which pictures were on those topics and copied them in the Resource Manger shared folder for pictures

3. I included the shared topics into the project, and reassigned the pictures to the ones that are in the Resource Manager shared pictures folder

4. I saved the topic, and did a sync in the Resource Manger

Did I do something wrong here?

Thank you.

    This topic has been closed for replies.

    1 reply

    Captiv8r
    Captiv8r
    Legend
    March 20, 2015

    Hi there

    Sorry, but it's simply not possible.

    With Resource manager, you will always have copies of the images or topics or whatever is in the resource manager.

    Let's say you create a folder off on a drive named X. You have images and topics and snippets there. The goal, of course, is that if any image or snippet or topic in the shared location changes, RoboHelp copies the changed object from wherever it is, to either the project or the shared location so that there are always identical copies. That way, you only have to make the changes once. Otherwise, you would have to open project after project and physically modify the object.

    Cheers... Rick

    A
    Anonymous
    March 20, 2015

    Hi Rick,

    Thank you for your answer.

    So, with Resource Manager I cannot have like a repository of common topics & pictures that I can then use in other projects?

    I have to have several copies of the same content from the Resource Manger? Is this a sort of svn?

    I saw that if I use an external directory to the actual project where I have pictures, RoboHelp will copy those into the project's folder, so a "classic" common repository of resources (a common folder external to projects but available for several projects) is not so simply possible. Therefore I was wondering if there is perhaps a feature/functionality in RoboHelp for this...

    Bogdan

    Peter Grainge
    Community Expert
    Peter GraingeCommunity Expert
    Community Expert
    March 21, 2015

    The repository has all the images you may want to use in any of your projects or elsewhere.

    Each time you link in a project, that image only is copied to the project, not the whole repository. If either copy changes, you are notified. You then have the choice of updating the out of date copy or breaking the link because for some reason you now want the difference.

    Your statement "I saw that if I use an external directory to the actual project where I have pictures, RoboHelp will copy those into the project's folder" is not correct. The Resource pod will show all the images available in the repository but only the ones in used in the project are copied locally.

    See www.grainge.org for RoboHelp and Authoring tips

    @petergrainge

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