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KHook
KHook
Known Participant
September 21, 2015
Question

Retiring or Archiving articles in RoboHelp 11

  • September 21, 2015
  • 3 replies
  • 767 views

How do you "retire" or archive an article from the project in RoboHelp 11?

This topic has been closed for replies.

3 replies

surbhi_maheshwari9120543
Community Manager
surbhi_maheshwari9120543Community Manager
Community Manager
September 22, 2015

Hi,

You can keep all the topics to be retired in one folder in RoboHelp project itself and then apply the Conditional build tag to whole folder and exclude the tag while publishing.

So this way, all your retired topics will be in one place inside the RoboHelp project itself and you can reuse them by just a simple operation of removing tag whenever you want.

Thanks,
Surbhi Maheshwari

Captiv8r
Captiv8r
Legend
September 22, 2015

One thing to note about Surbhi's post is that you cannot just create the folder and flag it with the tag. Any time you add new files to the folder, you will have to tag it again. When you apply the tag to a folder, it's a one time shot to tell RoboHelp to apply the tag to all topics inside. But if a new topic is copied to the folder, it is not tagged.

Sometimes folks have the mistaken impression that tagging a folder is all that is needed and by virtue of tagging the folder, anything copied to it is tagged as well.

Cheers... Rick

KHook
KHookAuthor
Known Participant
September 22, 2015

Thanks Rick.  I do not know how to “tag.”  So I just create a new topic, “retired articles,” move the one I want out to this folder and tag it?

Sincerely,

Kaye Hook  |  Training Coordinator

American Home Shield

I
IR-PROGNOSIS
Inspiring
September 22, 2015

If you wish to keep the 'retired' content in your project you could create a tag for any 'retired' articles then apply the tag to the relevant content. Just ensure that the tag is set to be excluded when you publish the project.

Chris

KHook
KHookAuthor
Known Participant
September 22, 2015

Thank you Chris.

Sincerely,

Kaye Hook  |  Training Coordinator

American Home Shield

Captiv8r
Captiv8r
Legend
September 21, 2015

Hi there

I'm not sure I totally follow or understand what you are asking, but I'm going to assume you mean that you have a topic that no longer should be part of the help system, but for whatever reason, you don't wish to actually delete it?

In that case, if I had that need I think I would create a folder in the operating system to store all "retired" topics. Then copy the file from the RoboHelp folder to the new "retired" folder. Then delete the topic from RoboHelp.

Cheers... Rick

KHook
KHookAuthor
Known Participant
September 22, 2015

Great idea!  Thanks Rick!

Sincerely,

Kaye Hook  |  Training Coordinator

American Home Shield

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