Convert word document to pdf without losing formatting or hyperlinks on mac

Community Beginner ,
Oct 29, 2021 Oct 29, 2021

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Hi,

 

I am so frustrated that there doesn't be a simple solution to my problem, so reaching out ....

 

I have a word document which contains hyperlinks, and I want to convert it to a pdf that retains the same formatting/ font and which still allows the hyperlinks to work.

 

In word I have to option to "save as pdf" BUT .... when I save for electronic sharing the font changes, but the hyperlinks work. When I save for printing the fonts are unchanged, but they hyperlinks can't be clicked on.

 

I thought Acrobat Pro DC would make light work of this, but NO. Same issue, when creating a PDF from the word document, the font changes.

 

HELP - does anyone have a solution to allow me to convert from word to PDF whilst retaining the hyperlinks and the fonts?

 

For info, I'm working on a macbook pro, with Microsoft Word for Mac version 16.54, and with Acrobat Pro DC via the full creative suite.

 

Thanks in advance to any genius who can solve this!!

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correct answers 2 Correct answers

Adobe Community Professional , Oct 30, 2021 Oct 30, 2021

Hi @Peter5CF9 

 

Unfortunately, it's always been like this.

 

PDFMaker only works on Windows and I've been told by the engineers that Apple is the one who stopped the process. This is the only reason I run Windows on my Mac with Microsoft Office and Acrobat Pro. It's easier now than it was in years past.

  • Windows: you can install it through BootCamp and then boot up in Windows or Mac
    or you can install Parallels or VMWare and run Windows concurrently through one of them.
  • Office: Office 365 can b
...

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Adobe Community Professional , Oct 31, 2021 Oct 31, 2021

You must use the Adobe online converter:

https://documentcloud.adobe.com/link/tools/?group=group-convert

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Adobe Community Professional ,
Oct 30, 2021 Oct 30, 2021

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quote

 

In word I have to option to "save as pdf" BUT .... when I save for electronic sharing the font changes, but the hyperlinks work. When I save for printing the fonts are unchanged, but they hyperlinks can't be clicked on.


By @Peter5CF9

Save as PDF is a Microsoft menu. Adobe has no influence on how a PDF file is created.

 

You will need to use the Acrobat macros to generate a PDF from the Acrobat tools.

Abambo_0-1635600535123.png

Edit: I know that because of some limitations enforced by Apple, not all the functionality of Acrobat is available to the users. As I have no macOS to test, I have, however, no idea where these limitations jump in.

 

ABAMBO | Hard- and Software Engineer | Photographer

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Community Beginner ,
Oct 30, 2021 Oct 30, 2021

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Thanks for the reply @Abambo but I don't even have the Acrobat ribbon in word, so no further forward 😞

 

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Adobe Community Professional ,
Oct 30, 2021 Oct 30, 2021

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Did you try drag & drop of a Word file to Acrobat? If not, could be worth the try…

ABAMBO | Hard- and Software Engineer | Photographer

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Adobe Community Professional ,
Oct 30, 2021 Oct 30, 2021

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Hi @Peter5CF9 

 

Unfortunately, it's always been like this.

 

PDFMaker only works on Windows and I've been told by the engineers that Apple is the one who stopped the process. This is the only reason I run Windows on my Mac with Microsoft Office and Acrobat Pro. It's easier now than it was in years past.

  • Windows: you can install it through BootCamp and then boot up in Windows or Mac
    or you can install Parallels or VMWare and run Windows concurrently through one of them.
  • Office: Office 365 can be installed on 5 devices and they can be Mac or Windows. You no longer have to purchase both.
  • Acrobat Pro: can be installed on multiple computers, but activated on two at a time. In you need it on more than Windows and Mac on the same computer (such as your laptop) you will need to sign out on one.

If you want this to change, take it up with Apple, but until then you need to convert from Word to PDF using PDFMaker through Word for Windows.

 

Since you have the full Creative Cloud, consider learning InDesign. You can Export to PDF from there and it will keep the hyperlinks. There is a hyperlinks panel where you can create and confirm them. 

 

~ Jane

 

 

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Community Beginner ,
Oct 31, 2021 Oct 31, 2021

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Thanks @jane-e. At least now I know that what I want isn't easily achievable. I do know my way around InDesign and hadn't even though of that, so that's the way I'll go. Thanks.

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Adobe Community Professional ,
Oct 31, 2021 Oct 31, 2021

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You're welcome, @Peter5CF9 . If you get stuck, ask each question separately in the InDesign forum:

https://community.adobe.com/t5/indesign/ct-p/ct-indesign

 

Jane

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Adobe Community Professional ,
Oct 31, 2021 Oct 31, 2021

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You must use the Adobe online converter:

https://documentcloud.adobe.com/link/tools/?group=group-convert

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Community Beginner ,
Oct 31, 2021 Oct 31, 2021

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Thanks @JR Boulay but sadly doing it that way still loses the font I used 🙂

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Adobe Community Professional ,
Oct 31, 2021 Oct 31, 2021

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@Peter5CF9, have you checked to ensure that the font you're using can be embedded into a PDF?

 

This is controlled by the font's manufacturer, not your software. If it's a restricted font, you'll see it on your computer, you'll see it in your documents, but it will be swapped out for another font in PDFs.

 

Check the font's properties and see if you can locate the Information for each weight of the font. If it's embeddable, it will say embedabble, editable, or something similar. https://support.apple.com/guide/font-book/view-and-print-fonts-fntbk1001/mac

 

You can also check the font manufacturer's EULA (end user license agreement) on their website for that font.

 

Bevi Chagnon | PubCom | Designer & Technologist for Accessible Documents
| Books & Classes | Accessible InDesign | Accessible PDFs | Accessible MS Office |

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Adobe Community Professional ,
Oct 31, 2021 Oct 31, 2021

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Bevi Chagnon - PubCom: you cannot send a Word document with its fonts to the online converter, it is restricted to Adobe fonts.

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Adobe Community Professional ,
Oct 31, 2021 Oct 31, 2021

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Duh, you're right. I keep forgetting that. Thanks @JR Boulay 

 

Bevi Chagnon | PubCom | Designer & Technologist for Accessible Documents
| Books & Classes | Accessible InDesign | Accessible PDFs | Accessible MS Office |

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New Here ,
Jul 19, 2022 Jul 19, 2022

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I have the same problem, and the Adobe online converter also did not help.

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Adobe Community Professional ,
Jul 19, 2022 Jul 19, 2022

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The same problem? Please confirm that you have the same configuration. Please tell us the OS and version, the Word version and Acrobat flavour and version.

 

If you are on a mac: look into the correct answers.

ABAMBO | Hard- and Software Engineer | Photographer

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Adobe Community Professional ,
Oct 31, 2021 Oct 31, 2021

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sadly doing it that way still loses the font I used

You need to find someone who uses Windows to do this for you.

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Adobe Community Professional ,
Oct 31, 2021 Oct 31, 2021

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@Peter5CF9 

I think JR is correct in this case.

Either hire someone with Windows to create the PDF, or set up your Macintosh to run Windows:

  • Via Apple's BootCamp utility — but note that it doesn't run on the new M1 processors from Apple. You'll need to install it on an Intel iCore machine. Works very well: my studio has run Windows this way for about 10 years.
  • Via Parallels software emulator https://www.parallels.com/  Newest version runs on the new Apple M1 processors, as well as older iCore models.

 

Bevi Chagnon | PubCom | Designer & Technologist for Accessible Documents
| Books & Classes | Accessible InDesign | Accessible PDFs | Accessible MS Office |

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Adobe Community Professional ,
Nov 01, 2021 Nov 01, 2021

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Buying a used PC is often cheaper, because the emulator requires you to license Windows + Office.

😉

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