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CC Library - How To Change Organization Sharing and Permissions

Explorer ,
May 23, 2023 May 23, 2023

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I have an Adobe CC library that is showing as shared with my organization as I believe we have a CC teams account.  I want to make sure that this library it's only editable by certain users but visible to the whole org.

When I look in the CC app and CC website I don't see any options to edit the permissions or sharing settings for the organization, only for individual users.

Attached a screenshot as an example.  When I'm on the CC website and go to into the share dialogue I see my org "workspace" but no option to change disability or user permissions.

 

How do I change or view permissions for my org "workspace" and / or how do I control visibility and editing of this library within my org?  There are a few libraries showing with the same permission - I need to change them so everyone can see them but only certain users can edit them.


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correct answers 1 Correct answer

Community Expert , May 26, 2023 May 26, 2023

Its all about how you setup the library itself.

If you send it to specific user IDs only those people can access. If you create a Share Link - that makes it "public" that anyone with that link can access.

https://www.adobe.com/creativecloud/business/enterprise/cc-libraries-collaboration.html

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correct answers 1 Pinned Reply

Community Expert , May 26, 2023 May 26, 2023

Hi @tonyl46208138 Not sure the entire org has access - the skyscraper means its a business library not a personal one. Unless you've clicked share link and distributed it, it shouldnt be out there.

You should be able to select your library go to Share>Get Link and then click Remove Link below to cut off global access.

 

Unfortunately at this time the only way you can restrict access to View Only is inviting not sharing a link.

You can copy and paste emails en masse in the invite window (Id do i

...

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Community Expert ,
May 23, 2023 May 23, 2023

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Hi @tonyl46208138 are you an admin for the account with access to the Admin Console?

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Explorer ,
May 23, 2023 May 23, 2023

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Hi @kevin stohlmeyer I looked at my account and didn't see an admin console.  I will check with my IT on this.

If I did have access to the admin console, where would I see the options that I'm asking about above?  Thanks for your help!

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Explorer ,
May 26, 2023 May 26, 2023

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I can now access the admin console but I'm not seeing any options to set library permissions.

I see Storage > Libraries but no option to set read only permissions for certain libraries.  I see I can create folders, and there is a default "Everyone" folder, but nothing else and I'm not seeing any options.


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Community Expert ,
May 26, 2023 May 26, 2023

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Its all about how you setup the library itself.

If you send it to specific user IDs only those people can access. If you create a Share Link - that makes it "public" that anyone with that link can access.

https://www.adobe.com/creativecloud/business/enterprise/cc-libraries-collaboration.html

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Explorer ,
May 26, 2023 May 26, 2023

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Ok cool - thanks!  I have a few libraries that are already created but show as the entire org having access (they have a skyscraper icon - see my screenshot) and there's no way to change any permissions on them that I can find.

Basically what I want to do is have a "brand kit" library that all of my users access and pull from, but not edit (except for myself and one other user who would have edit access).  

 

What would be the best way to make this happen?

 

I'm trying to avoid copying to a new library and then having to share it manually with a ton of users by adding each user email address manually in the sharing settings.

Thanks again for your help!

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Community Expert ,
May 26, 2023 May 26, 2023

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Hi @tonyl46208138 Not sure the entire org has access - the skyscraper means its a business library not a personal one. Unless you've clicked share link and distributed it, it shouldnt be out there.

You should be able to select your library go to Share>Get Link and then click Remove Link below to cut off global access.

 

Unfortunately at this time the only way you can restrict access to View Only is inviting not sharing a link.

You can copy and paste emails en masse in the invite window (Id do in batches), no need to enter them individually.

This is all newly released so still figuring out best practices.

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Community Expert ,
May 26, 2023 May 26, 2023

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The folders are Workspaces that will contain the libraries - you access and manage the Libraries in assets.adobe.com

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