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Inspiring
June 17, 2023
Question

anchored pictures disappear when updating linked text

  • June 17, 2023
  • 5 replies
  • 1420 views

I have a text in word that is still work in project. This is linked to an InDesign document where I have come across the following problem:

I am learning to use anchored objects (not all that intuitive) as I want the pictures I place in the InDesign file to move with the text when I edit this in the word file. However, when I make edits in the word file and update the link in InDesign, all my anchored picture frames (and the pictures) disappeared. Is it not possible to use the anchor feature in a linked text box?

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5 replies

Community Expert
July 3, 2023

Hi @Chris201Chris ,

one word of caution if you are placing a Word document that contains images.

Cropped images from Word will be placed uncropped in InDesign.

 

Regards,
Uwe Laubender
( Adobe Community Expert )

Inspiring
June 17, 2023

Many thanks everyone! I realize that the answer to my question was that it is not possible to do what I was trying to do (at least not without purchasing additional software) and will resort to workarounds. I will have to think a bit how I can make it as convenient as possible for the the party I am helping, and will use all of your input when I decide on how to continue.
Thanks again!

 

James Gifford—NitroPress
Legend
July 2, 2023

Complete a well-formatted version in Word, that the 'author' can review and see how the pieces will fit together. You can edit/export to PDF for their review/edit again endlessly without having any import problems or layout issues. When the book is down to the last fixes, import it to ID and do the more professional layout, then make all further changes to that. Really, that's how any pro would do it when the author wants to review and make changes as the project develops.

 

Good luck and here's to a great result!

Robert at ID-Tasker
Legend
June 17, 2023

You should try WordsFlow plugin. 

 

James Gifford—NitroPress
Legend
June 17, 2023

OP indicated budget is a factor. WordsFlow is $180/year.

BobLevine
Community Expert
Community Expert
June 17, 2023

Which is why I brought up both...but sometimes you just have to bite the bullet and pay for what you need.

BobLevine
Community Expert
Community Expert
June 17, 2023

You're better off with InCopy but absent that, I highly recommend Wordsflow from Em Software. WordsFlow » Em Software

 

Inspiring
June 17, 2023

A bit frustrating that software as expensive as Adobes series cannot handle what to me seems as rather rudimentary functions... As I am a layperson and am already finding my Adobe subscription to be more expensive than I "should" spend on this hobby I have so far decided to not use WordsFlow... InCopy I have not heard of before but guess it is even more expensive 🙂

James Gifford—NitroPress
Legend
June 17, 2023

InDesign is not Word. A lot of newcomers have trouble with that hurdle. Despite superficial similarities, they are different tools for different jobs. Expecting a document to flow seamlessly between them is not... reasonable.

 

Developing a document in Word and expecting ID to maintain a continual update is an example of their differences. It's not just a different file format (as it might be between Word, and, say, WordPerfect or another non-Word-clone), it's a completely different document structure and feature set.

 

I do a lot of work in both Word and ID, usually the heavy writing and editing in the first, then a one time import and prep for publication in the latter. I also write in ID — whole books, sometimes — because I'm a fairly visual writer. I don't quite grasp why you are writing in Word only for continual input into InDesign. Maybe you have your methods or madness, but it's not a very efficient workflow for most projects. The compatible tool InCopy (which is included with the Creative Cloud app set, no additional cost — and if you have ID only, I think it's included with that package, too) might be a better 'writing' tool; if you have reasons for staying with Word, there are helper tools such as Bob L. suggests.

 

But in general, InDesign is an end-stage tool, accepting constructed and written format from many sources and managing it for efficient publication. Things don't go back out of it easily, and it does not handle update of the text content very gracefully.

 

If you want to explain why you're using this workflow, the expertise here might have some useful suggestions for you. What is InDesign doing for you that Word does not... and vice versa?

James Gifford—NitroPress
Legend
June 17, 2023

I'm not completely clear on your workflow, but keep in mind that an anchored object (image, text box) is, in the end, just a character in the text. It's a hidden character that says, "put item X here," and voilá, the item appears there and moves with the text.

 

If you replace the text, that "character" is lost.

 

Does that make sense?

 

ETA: FvdG is right, text should be a one-way import into InDesign except in very select, special situations. However, you could avoid this problem if you don't anchor your images etc. until you are at pretty much final text. Place them approximately where you want them, let the text change, move them a little if you like, but don't anchor them until you're down to final changes at hte ID level.

Frans v.d. Geest
Community Expert
Community Expert
June 17, 2023

That said, linking Text files from Word... not a very nice idea, as updating with also loose all formatting and, of course, items you anchored in InDesign. You basically say when updating: replace everything in InDesign with the Word file.