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Participant
April 2, 2017
Answered

Book file not saving changes

  • April 2, 2017
  • 5 replies
  • 4502 views

Our 3 person graphics department is working on a updating a 15 section 350+ page catalog in InDesign CC2017. We've created a book file and are making changes to the different sections (opening them only through the book file) but are finding revisions that have been made were not saved when we re-open the sections later in the day or the following day. There are always multiple sections in the indb panel with yellow caution triangles saying the document was modified outside the book file which is odd since the sections are opened only through the indb file.

The catalog is entirely product based and all the text has paragraph and character styles applied.

Correct answer Monica Singh

Hi Chloeemma,

Please note that InDesign does not allow same document to be opened by various users at the same time.

If somehow your network location gets unavailable, InDesign will prompt you to "save as" the file at your local system.

Can you please check if there is some intermittent network fluctuations happening while you are doing these operation on network.

Regards,

Monica Singh

5 replies

mazdaspeed
Inspiring
March 1, 2025

This issue continues to be an annoyance but I've never really seen it cause a problem. Regardless, I'm still searching to see if anyone has a solution.

 

I have been working for 6 months on two book files that comprise two volumes of the same title, where each document has its own ToC, in addition to an overall ToC for all the documents.. One volume has 5 documents and the other has 9. There is something with the ID book funtionality that causes the "apparent" modified outside book error. I've found that simply closing an open document (even right after saving it) will cause that document to be flagged with the error. However, if I open a different book document right before I close a document, then the closed document is not flagged.

 

Today I found a conversation on Stack Exchange where someone suggested using the Preflight Book feature from the book menu. I found this does resolve all the flaged files with no further intervention, which further indicates to me there is not really an issue with the flagged documents in most cases. I don't pay a lot of attention to the flags anymore unless I'm getting ready to package the book for print.

Participant
February 10, 2021

Whom ever answered this post seems to have opened more problems. Reading the stream here, the "Question" was never answered. The question was, "I'm got the "Document was not Saved in the Book" yellow triangle. The questioneer asked, "How do I fix that once I've gotten it." Instead of answering, the answerer gave a long speil on how they believed the anomaly began. So Here's how I fixed it, once the yellow triangle appeared. I went to the book pannel menue>entered preflight mode then went back to>the book pannel menue>update numbering>and updated the numbering for the book, this cleared all the yellow warnign boxes. Hope this helps. G. 

Linda.R.Smith
Known Participant
January 5, 2022

@gary1.oram 

Thank you, your solution worked for me.

 

I work alone over Box. I believe the cloud server connection may have caused this error.

Inspiring
September 27, 2019

This thread is a bit old, but I am having the same problems while working on a book file (I work alone) with multiple sections. I need to open and resave the file several times, before the book changes it's status to updated (the yellow exclamation gone), but then after a while, when I open it again, I again see the exclamation marks on random files, and again the Book thinks that file were "modified outside"...

I also don't understand why this question was marked as "solved", since this issue was never actually solved yet...

Participant
November 12, 2020

did you ever get an answer??? Happening to me right now. No server, just me & my laptop.

Legend
November 12, 2020

This is a three-year old thread that was marked as answered a long time ago, so very few people will still be viewing ti - your best bet to get an answer would be to start a new thread with the specifics of your operating system and InDesign versions, and the specifics of the issue you are having.

Participant
April 4, 2018

The writer didn't say they were opening the same section by multiple people. She said she had multiple people working on different sections. Maybe you're meaning that the INDB can't be open by multiple people. OK I get that.

HOWEVER, the INDB function still doesnt' seem to work properly. I am opening INDD files from the book, WITH THE BOOK FULLY OPENED (i.e., not collapsed), I save the INDD file, then close the INDD file - with the book still FULLY OPEN. STILL, the Book gives me the yellow triangle warning that the document was saved outside the book. I HATE the book feature because of this. Creates such insecurity for the user.

MollyzMom
Known Participant
April 24, 2018

Has this question been re-answered correctly anywhere since you posted this clarification, Sandy? We are having the same problem on our team. Again, as you said, no two people are in the same DOC at the same time, but we do need to be in the same book. I can't find a clear answer: is it better, at the end of the day, to save the doc and THEN save the book? Or does ONLY saving the book AUTOMATICALLY save all changes to its docs? And if so, which docs? The ones I have open or all of them in the book? And how does that affect anyone else's work on book docs? We use Dropbox BTW. Any suggestions welcome! Thanks.

Participant
April 25, 2018

I've never received an answer to this question that really addresses the problem. I'm the only person working on the document. I have book open and open the document from it. I have the book open when I save a document. I then close the document and save the book. The book still shows that the document was worked on outside the book. It wasn't. I am very distrustful of the book function.

chloeemma91
Known Participant
April 10, 2017

I am also having this issue with a 208 page document (price book). Ive been saving and exporting the document as PDF's. When I make changes I save as normal then export. I am receiving the same edits to be made again and again as if I have never made them. But when I save there are no errors!

chloeemma91
Known Participant
April 10, 2017

Note I am saving to an external server and I have a feeling that this is causing the issue. I really wish I got an error message when this occurred though. I am going to start 'saving as' instead of overwriting the original file and see if this works.

Monica Singh
Adobe Employee
Monica SinghCorrect answer
Adobe Employee
April 10, 2017

Hi Chloeemma,

Please note that InDesign does not allow same document to be opened by various users at the same time.

If somehow your network location gets unavailable, InDesign will prompt you to "save as" the file at your local system.

Can you please check if there is some intermittent network fluctuations happening while you are doing these operation on network.

Regards,

Monica Singh