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DesertSkies120
Participant
August 27, 2021
Answered

Copying from PDF to InDesign - Character transfer issues

  • August 27, 2021
  • 5 replies
  • 4107 views

I am relatively new to InDesign and am therefore a novice user, but I am noticing someting odd. I am currently working on a book layout, and the author provided the text to me as a PDF file (for whatever reason, she does not have it in any other file format). And I am noting that when I copy and paste text from the Adobe PDF to Adobe InDesign (most recent version through CC), a very significant amouont of material does not copy-and-past accurately. Any letter with an accent or other diacritical mark from the PDF too often appears as a totally different letter or character in InDesign, for example. Quotation marks that appear as curled in the original arrive in InDesign in a variety of forms, including curled and straight, even for the same quotation (i.e., opens with curled quotation marks but closes with straight vertical or even straight slanted ones). Lower case i becomes lower case l or lower case j. And so on. This makes no sense to me, and I cannot detect any logical reason why the copy-and-psate function should do this, especially since Adobe developed BOTH of those software programs (Acrobat and InDesign)! It is as though one Adobe product is not compatible with the other! Does Adobe InDesign work accurately ONLY if the input text comes from a (Microsoft) Word document?!? I should note that I have *never* had the problem when copying from Word to InDesign. Maybe this explains why all major publishers insist that author submissions be in Word and only Word? Maybe those major publishers are all too well aware that the two Adobe products are not compatible with each other, and therefore they refuse submissions in PDF????

Correct answer Eugene Tyson

You can also Export the PDF to a text file - like RTF or a Word Document

And do some text fix-ups there.

 

https://helpx.adobe.com/acrobat/using/exporting-pdfs-file-formats.html

 

 

5 replies

Ashutosh_Mishra
Ashutosh_Mishra
Inspiring
August 29, 2021

Hi there,

 

Thanks for reaching out. I agree with @Brad @ Roaring Mouse that Acrobat is not a word processor & you can follow the suggestion to save the PDF file as word and then place it in InDesign. @Eugene Tyson has shared the help article to do that.

 

If you have suggestions & ideas about the Adobe apps & workflows, you may share those on Adobe Uservoice. Product team would be happy to look into it.

 

Regards,

Ashutosh

D
DesertSkies120Author
Participant
August 29, 2021

You guys are just totally missing the point. Adobe makes BOTH Acrobat AND InDesign. And yet you (and Adobe) are asking me to utilize a third-party software in order to achieve compatability between the two Adobe programs. Set aside the "word processor" issue. I AM NOT USING THE PROGRAMS FOR WORD PROCESSING! I am using them for COPY AND PASTE, *without* changing the text in any way. And Adobe DOES NOT COPY AND PASTE FROM ONE ADOBE PROGRAM TO ANOTHER with any accuracy at all! I would compare it to trying to transfer text from Microsoft Word to Microsoft Excel, but the only way to accurately copy and paste the text would be to copy from Word to Corel WordPerfect first, then transfer it from Corel WordPerfect to Microsft Excel. But maybe you guys are just too geeky to comprehend simple efficiency and compatibility WITHIN A SINGLE COMPANY! 

I'm done. You guys are just so buried in your code that you cannot see the forest for the trees.

BobLevine
Community Expert
BobLevineCommunity Expert
Community Expert
August 29, 2021

You keep missing the point! The point is that PDF can be created by just about any application, not just Adobe applications. And PDF is an end product, not intended for what you want to do. You might just as well have a printed piece of paper.

We've given you your choices but you don't want to hear it, unfortunately. The time you've wasted ranting about things that nobody hear can do about would have been better spent learning the facts.

Good luck, I'm going to bow out here since there are people that actually want our help. You don't appear to be one of them.

    Willi Adelberger
    Community Expert
    Willi AdelbergerCommunity Expert
    Community Expert
    August 28, 2021

    Normally the same letter is wrong with the same replacement. So make a find & replace. In the scripts is an example for find & replace rund with several entries with one click. When you do not know, how you write it, save a find & replace and open that xml file and copy it from there and paste it into the list.

    Derek Cross
    Community Expert
    Derek CrossCommunity Expert
    Community Expert
    August 28, 2021

    I agree with Bob, you've been saddled with a perverse workflow, you've been given some helpful solutions - be grateful.

    Luke Jennings3
    Community Expert
    Luke Jennings3Community Expert
    Community Expert
    August 28, 2021

    Here is another option:

    https://www.recosoft.com/converting-pdf-to-indesign-2021-using-latest-adobe-indesign-converter-plug-in/

    Also, if you open the original PDF in Acrobat and go to File> Properties> Description, you can usually determine the program that created the PDF, armed with this knowledge, you can ask for the original. Many non-Adobe programs can make a PDF. If your PDF was saved from Illustrator (not very likely), you may be able to edit it as an original document there.

    Brad @ Roaring Mouse
    Community Expert
    Brad @ Roaring MouseCommunity Expert
    Community Expert
    August 28, 2021

    Copy and paste from a PDF is problematic for many reasons... different font encodings, etc, etc. and there are various ways to do it, but really, you would be better off exporting your PDF to a Word file or RTF file, then import that. Acrobat has a better chance of guessing how the copy should be formatted when you do that. It truly is making an educated guess.

    You have to remember that a PDF is an output format, not an authoring format, and it definitely is NOT a word processor like Word. How text and graphics are encoded inside one is intended purely for the final result, that being printing or screen representation.

    It's got nothing to do with Adobe creating both programs. What you are wanting it do do is akin to wanting to have all the lumber in your house back in the form it was before the house was built. Can't do that.. if you tear your house apart now, you have a bunch of small, cut pieces that have been nailed together.

      E
      Community Expert
      Eugene TysonCommunity Expert
      Community Expert
      August 28, 2021

      Sorry - I didn't read your post all the way through. I agree with Roaring Mouse - makes some excellent points. 

        D
        DesertSkies120Author
        Participant
        August 27, 2021

        This is a follow-up from the original poster, in anticipation of questions. The font remained the same ... Times New Roman in the original PDF, and I kept is as TMR in InDesign. So it is NOT an issue of different fonts having a different appearance. And it seems to happen in isolated batches. That is, I might copy and paste 10 pages of text without any issues. Then when I copy and paste the next ten pages ... using EXACTLY the same procedure ... half of the text will appear in InDesign in a wonkily erroneousy form, and the other half will be 100% correct. And oddly, it really does seem to happen mid-quotation ... a quote opens with a pair of curlies and closes with straights, both vertical and slant. 

          E
          Community Expert
          Eugene TysonCommunity Expert
          Community Expert
          August 28, 2021

          You might get a better copy and paste by using the Edit function and then copying.

           

          https://helpx.adobe.com/acrobat/using/edit-text-pdfs.html

           

           

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