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Excel table and multiple InDesign documents

Advocate ,
Feb 27, 2023 Feb 27, 2023

I have an Excel table that was imported to an InDesign document and formatted in InDesign to look nice. 

That same table needs to be used in multiple InDesign documents.

Is it possible to link the table in one InDesign document so that the table automatically updates in the other InDesign documents, and without losing the InDesign formatting that is applied to the table?

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correct answers 2 Correct answers

Community Expert , Feb 27, 2023 Feb 27, 2023

The first idea that comes to mind is to set that table up in a stand-alone InDesign document. You can then keep it updated there, and place the InDesign document with the table into all the other documents that need to have it.

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LEGEND , Feb 27, 2023 Feb 27, 2023

But it slows you down. 

 

InDesign will work much quicker if instead of INDD file - you link PDF - the drawback - you need to remember to export new PDF every time INDD file is updated...

 

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Community Expert ,
Feb 27, 2023 Feb 27, 2023

The first idea that comes to mind is to set that table up in a stand-alone InDesign document. You can then keep it updated there, and place the InDesign document with the table into all the other documents that need to have it.

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LEGEND ,
Feb 27, 2023 Feb 27, 2023

But it slows you down. 

 

InDesign will work much quicker if instead of INDD file - you link PDF - the drawback - you need to remember to export new PDF every time INDD file is updated...

 

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Community Expert ,
Feb 28, 2023 Feb 28, 2023
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You could export it as an InCopy story and then place that it each document. Update one, you update all.

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