Finding acronyms and abbreviations in document

Forum|Forum|1 year ago
January 9, 2025
4 replies
1481 views

I create engineering proposals and there are a lot of abbreviated terms that are used. I typically define the first occurence and then do a search for the phrase and/or abbreviation thereafter. In a short document, that usually works fine and is pretty efficient. Recently, I've started a larger proposal that has at least 50 abbreviations/acronyms (and there may be more after all authors have contributed) and was wondering how to write a GREP to find all of them in a document. Can any help me write a GREP or provide some guidance in this matter? Thanks in advance.

How to

Correct answer Frans v.d. Geest

Grep for Acronyms:

(?<=\W)\u\u+(?=\W)

if you use this in a Paragraph style you can even apply a character style on your acronym with specific formatting.

Frans v.d. Geest

Correct answer

Community Expert

Grep for Acronyms:

(?<=\W)\u\u+(?=\W)

if you use this in a Paragraph style you can even apply a character style on your acronym with specific formatting.

C

carlas64352236Author

Participating Frequently

Thanks everyone for your input. My goal for finding all the acronymns in a large document was this. Find them, apply a character style to them. After the first instance of defining them, I wanted to use the hyperlink text anchor feature on the rest and put the definition in the text field box. (The character style would allow me to search the document to find all instances and apply the hyperlink text). That way, if something was defined on page 1 but wasn't used again until further in the document, the reader could hover over the acronym (in the exported PDF) and it would be defined. It was just something extra I wanted to add to my document for the ease of the reader and not have to figure out what a technical abbreviation stood for if it was buried in a sea of text on previous pages. I still plan to use that feature but may have to manually keep track of the acronymns/abbreviations used. The GREP provided in the previous post worked finding some but not all of them. GREPs are new to me and I need to do some more training to understand them more.

Peter Spier

Community Expert

Seems to me this is genrally a good plan, but you might want to use a different character style for each acronym so you can isolate each one for setting the correct hyperlink. of necessity this means you would need to find each one separately, so a plain text search would work, using a list of tthe acronyms used.

There's a Find/Change by List script in the sample scripts installed with InDesign that can be modified to let you add them all and do it in one shot.