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Inspiring
November 3, 2021
Question

Importing Word text and preserving styles in InDesign

  • November 3, 2021
  • 4 replies
  • 1287 views

Is it possible to import text into InDesign from Word while preserving italic and bold formatting while NOT importing the overall style as named in Word? I thought I saw an InDesign preference for importing, but can't find it now.

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4 replies

Kasyan Servetsky
Legend
November 4, 2021

Here's a script I wrote for my workflow:

http://kasyan.ho.ua/indesign/text/protect_local_styling/protect_local_styling.html

Also, at the bottom are links to three similar scripts.

Inspiring
November 3, 2021

Yes, that's what I've been doing: finding and replacing. I just wondered if there was a way to avoid that step. Thanks!

Dave Creamer of IDEAS
Community Expert
Community Expert
November 3, 2021

You can use the multi-find/change in InDesign, but it would be easier to record a macro in Word to replace manual styling with character styles. Just open Word, run the macro, save, and place into ID.

David Creamer: Community Expert (ACI and ACE 1995-2023)
Dave Creamer of IDEAS
Community Expert
Community Expert
November 3, 2021

When placing your Word file, select "Show Import Option" first. 

Then do the find/change that @Jeffrey_Smith suggested.

 

IF the Word user used Character styles (unlikely or you probably wouldn't be stripping out all the formatting) you can map the Word character styles to your ID character styles and set the Word paragraph styles to No Paragraph Style.

David Creamer: Community Expert (ACI and ACE 1995-2023)
Inspiring
November 4, 2021

Thanks. The Word files are coming from a variety of authors who are probably all doing different things. I'll try importing with no paragraph styles as well as continuing to search and replace the fonts.

Community Expert
November 3, 2021

Are the bold and italic actually styled (with a character style) or applied bold and italic for each situation?

If styled, when importing, you can map and choose ID style, Word style, or ignore.

If applied bold and italic, here is the workaround I use: import word doc retaining these attributes, then search for "bold" text and replace with a "character style" that has the proper font attributes needed.