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December 20, 2011
Answered

Is there really no way to export PDFs as separate pages?

  • December 20, 2011
  • 14 replies
  • 77905 views

When delivering pdfs for print most of the time they want every page as a separate document.

I know that I can export the entire document as one pdf and then use Acrobat to split the document into separate pages.

But I just can't wrap my head around the fact that InDesign by the end of 2011 still won't let me achieve the same result without having to go through Acrobat (or some other app).

Can this really be the case? Or is there some way to achieve this?

    This topic has been closed for replies.
    Correct answer Colin Flashman

    The second reply to this thread establishes that this topic is discussed frequently, and there are several scripts and other software addressing this need. That makes it clear to me that there are users out there who would like to have this feature and whose workflows would benefit from this feature (as in: it would make things simpler for them to just check a checkbox in InDesign than using other software to achieve the same results). Are there enough of them to meet your definition of many? I don't know, and ultimately I don't even care.

    The fact that there are users out there who see no need for the feature, or who'd rather see the world change than to see InDesign change, isn't reason enough not to implement this very simple feature on Adobe's end. InDesign (and other Adobe apps as well) is full of stuff that was way harder to implement on Adobe's end, yet caters only to subsets of users, so why not cater to these users as well? Clutter? Hardly. One checkbox would suffice. And because some users feel that the feature would make it harder to change the world into a better one? Well, Adobe isn't an ideological organization, if there's demand they should just cater to it. The feature has been in Adobe Acrobat for ages, so as far as software goes I see no reason not to implement it in InDesign as well.

    I applaud anyone who takes a stand against bad workflows, or unsound methods of any kind, and I'm one of those who can't wait for a global all-out RGB/LAB workflow on hardware-calibrated screens with a single unified icc-RGB/LAB icc-profile for delivery of all print jobs, using one pdf per job regardless of the number or shapes of pages, inserts, spot colors and so forth, where it's then up to the printers to make sure their printing processes matches the unified icc-profile as closely as possible. There are few technological hurdles to achieve this today (though plenty of economical ones), and I'd love to live in that world … but unfortunately I don't. And until I do, I want Adobe to cater to the needs I have today.

    And for you to suggest that my level of experience has anything to do with this only shows a limited understanding of how people and the world works. And that's not me taking a stab against you or ideology at large, just your suggestion that people who don't feel the same way as you are somehow lesser than you. The fact that I don't see it as my job to educate printers, and change the errors of their ways, doesn't make me inexperienced. In fact, in my experience, there are plenty of experienced designers out there who aren't willing to spend any of their time arguing with printers or struggling with changing the way printers work – many, if not most, of the designers I know tend to spend their time doing design instead.

    What geographical market do you work in?

    I've only worked in Europe, but I've worked all over the spectrum … sometimes with low end printers for cost effiency (and man oh man, the stories I could tell you, the horrors of their beliefs is truly astonishing), but also with huge modern highly-automized magazine plants with optical scanners automatically correcting colors in the press and automized processes for continually delivering up-to-date icc-profiles for all products, but usually I've worked somewhere in the middle. One thing that's very common over here though, which I suspect to be true all over the world too, is "pseudo-printers" – companies that negotiate lower prices with several printers by aggregating lots of clients/print jobs and then subcontracting them to these printers. It's good for the economy (except maybe for the printers, though it makes it easier for some of them to run near full-capacity which is of course good for them too), but it more often than not means catering to the weakest link – that the specifications are dumbed down to fit the worst printing plant in the mix, even though many others work in more modern ways.

    It's hard for me to fathom a printer who can't use Acrobat's feature to split the document, even if they do in fact need per-page PDFs, which they shoudn't.

    It's hard for me to fathom a printer who doesn't make it their job to know a hell of a lot more about catering to the needs of designers than most designers do, but rest assured there's enough of them to go around. And it's hard for me to fathom a designer who've had extensive contacts with many a printer who wouldn't also know this to be true. But maybe you've just been very lucky in who you get to work with … and I don't mean that as in “coincidence”, but that you are lucky to be able to work only with non-backwards printers. In the recent economy few companies that I've worked with are willing to pay anything extra for expertise – increasingly, everyone's just looking to save a buck.

    And anyway, the issue here isn't whether the printer can  or should achieve this themselves or not, it's about Adobe not catering to users need to quickly and simply meet the printers specifications. I'm a designer. People pay me to do design for them and deliver files for print – they don't pay me to argue with printers. So I deliver files according to specifications. If this somehow makes me inexperienced, or even stupid, in your eyes, then so be it.

    While I've more or less given up in trying to change how others work, what I occasionally do attempt, in order to make my world a little better, is to contact software makers and suggest to them ways to make my life easier through changes and additions to their software. But before I do I like to make sure I haven't just missed something. That's why I came to these forums with this. To probe whether there's really still no way to perform this simple task in InDesign, not to probe what others think of me for wanting a checkbox that would eliminate one slight annoyance from my life.


    I work for an offset printer as a prepress operator, and i'd NEVER ask for single page/file PDFs unless i wanted to preflight dozens/hundreds/thousands of individual files at a time (e.g. 64pp book comes in, i can either check 1x64pp file; or 64x1pp files... know what i'd rather do!). I completely agree with John Hawkinson and Bob Levine that it's counter productive.

    Similarly, in the 15 years that i've been in prepress here and overseas, i've only ever had one client supply files as single file/page PDFs, and it was another printer who had imposed the art first using a method similar to this method, before running out of time themselves to print the artwork and gave us the artwork to print.

    However I have read the OP's post above (post no.12) and take the point that it is irrelevant which provider will or will not want single page/file PDFs; but the fact that the dialog box for making single page/file PDFs doesn't exist except through scripting or third party.

    Apart from suggesting the PEU exporter from scott zanelli (many other posters here have suggested the same thing) if the OP really wants to see this feature in future versions of indesign, go to the indesign wishlist and ask for this feature.

    14 replies

    December 21, 2011

    I'm sorry if I wasn't clear enough. When I wrote "or some other app", I should maybe have written "or some other external or third-party solution (including plug-ins and scripts)". I am looking for a function in InDesign that achieves the result.

    Sometimes there are “hidden treasures” in apps, like holding the option key to change buttons and options, or “terminal hacks” or something, and the fact that I personally haven't been able to find this function in InDesign doesn't mean it isn't in fact hidden away somewhere in there. So I just wanted to check if anyone here knew anything about this or if it's in the works or something.

    But I take it this is not the case in this case, so I'll close the subject.

    I believe even InDesign 1.0 had the "Spreads" checkbox that combines spreads to single pages in the export, but like eleven years later … InDesign 7.5 still doesn't have a "Separate pages" checkbox is what I'm having a hard time wrapping my head around. It's such a simple little thing, that clearly many users would welcome, and since all the hard stuff is already in there it should be such an easy thing to fix.

    It's good that there are scripts that can help those who don't have access to, or prefer not running, Acrobat (or some other app that does the trick). And maybe some of those scripts also offer other useful functions not provided elsewhere, but I'm really just looking for ways to simplify my work further, and adding more external software (even if it's just scripts) isn't what I'm looking for – seeing as I still need Acrobat installed for other reasons as well, I might as well keep using Acrobat to split up documents too. Until there's a native function in InDesign that does the job faster and easier, that is.

    Not only are there plenty of printers that still ask for single pages, but a lot of them even want all spots as separate documents with the spots converted to K. Backward, bordering on retarded, you say?* Yeah, no kidding. But while I totally agree that this often acts as a warning signal, as a designer it's my job to deliver the design according to the printers' specifications, and I very rarely have control over where the product gets printed. Most clients/companies I've worked for have negotiated extensive deals with certain printers in order to keep costs down, and those that haven't are more often than not also just looking for the cheapest available printers, rather than the best possible ones. Unfortunately very few clients are inclined to pick more expense printers simply because they're usually better to work with (or even because they produce better results/prints), and since the clients are in the business of making money it's hard to even argue that they should. And to be honest, I'd rather see them pay me more than see them pay the printers more – something I'm sure many designers would agree with.

    * Disclaimer: Even very talented and progressive printers I've worked with sometimes request separate pages, simply because they have fully or semi automatic workflows set up in a way that requires this. And sure they can, of course, handle multi-page pdfs, but those sometimes will cause further delays or even further costs as they require some level of manual handling on the printers part.

    John Hawkinson
    Inspiring
    December 21, 2011

    InDesign 7.5 still doesn't have a "Separate pages" checkbox is what I'm having a hard time wrapping my head around. It's such a simple little thing, that clearly many users would welcome,

    Why do you say that?

    Why do you think it is clear?

    If there's one thing this discussion has shown, it is that the experienced InDesign users here in fact do not see a use for or need for such a feature.  (In fact, nobody has said it, but some of us might lobby against such a feature -- because it might encourage users to use it and printers to ask for it, and that's actually undesirable -- it would promote bad workflows.)

    Now, I'm not saying it isn't clear that "many users would welcome" it. But you haven't established that it is (and neither has winterm, who apparently also favors such a feature).

    So, please, before suggesting that many users would welcome it, please show us the reasoning, the evidence, etc. Be it empirical, or logical, or what-have-you. Or are you just saying that because you (and winterm) would welcome it, that "many" would?

    I suppose it is a trueism that for any 1 opinion voiced there are 100 who agree with that opinion, but I'm afraid that doesn't meet my definition of "many," since it would also lead us to say, "Many InDesign users don't know how to export a PDF," etc.

    * Disclaimer: Even very talented and progressive printers I've worked with sometimes request separate pages, simply because they have fully or semi automatic workflows set up in a way that requires this. And sure they can, of course, handle multi-page pdfs, but those sometimes will cause further delays or even further costs as they require some level of manual handling on the printers part.

    What geographical market do you work in?

    It's hard for me to fathom a printer who can't use Acrobat's feature to split the document, even if they do in fact need per-page PDFs, which they shoudn't.

    December 21, 2011

    The second reply to this thread establishes that this topic is discussed frequently, and there are several scripts and other software addressing this need. That makes it clear to me that there are users out there who would like to have this feature and whose workflows would benefit from this feature (as in: it would make things simpler for them to just check a checkbox in InDesign than using other software to achieve the same results). Are there enough of them to meet your definition of many? I don't know, and ultimately I don't even care.

    The fact that there are users out there who see no need for the feature, or who'd rather see the world change than to see InDesign change, isn't reason enough not to implement this very simple feature on Adobe's end. InDesign (and other Adobe apps as well) is full of stuff that was way harder to implement on Adobe's end, yet caters only to subsets of users, so why not cater to these users as well? Clutter? Hardly. One checkbox would suffice. And because some users feel that the feature would make it harder to change the world into a better one? Well, Adobe isn't an ideological organization, if there's demand they should just cater to it. The feature has been in Adobe Acrobat for ages, so as far as software goes I see no reason not to implement it in InDesign as well.

    I applaud anyone who takes a stand against bad workflows, or unsound methods of any kind, and I'm one of those who can't wait for a global all-out RGB/LAB workflow on hardware-calibrated screens with a single unified icc-RGB/LAB icc-profile for delivery of all print jobs, using one pdf per job regardless of the number or shapes of pages, inserts, spot colors and so forth, where it's then up to the printers to make sure their printing processes matches the unified icc-profile as closely as possible. There are few technological hurdles to achieve this today (though plenty of economical ones), and I'd love to live in that world … but unfortunately I don't. And until I do, I want Adobe to cater to the needs I have today.

    And for you to suggest that my level of experience has anything to do with this only shows a limited understanding of how people and the world works. And that's not me taking a stab against you or ideology at large, just your suggestion that people who don't feel the same way as you are somehow lesser than you. The fact that I don't see it as my job to educate printers, and change the errors of their ways, doesn't make me inexperienced. In fact, in my experience, there are plenty of experienced designers out there who aren't willing to spend any of their time arguing with printers or struggling with changing the way printers work – many, if not most, of the designers I know tend to spend their time doing design instead.

    What geographical market do you work in?

    I've only worked in Europe, but I've worked all over the spectrum … sometimes with low end printers for cost effiency (and man oh man, the stories I could tell you, the horrors of their beliefs is truly astonishing), but also with huge modern highly-automized magazine plants with optical scanners automatically correcting colors in the press and automized processes for continually delivering up-to-date icc-profiles for all products, but usually I've worked somewhere in the middle. One thing that's very common over here though, which I suspect to be true all over the world too, is "pseudo-printers" – companies that negotiate lower prices with several printers by aggregating lots of clients/print jobs and then subcontracting them to these printers. It's good for the economy (except maybe for the printers, though it makes it easier for some of them to run near full-capacity which is of course good for them too), but it more often than not means catering to the weakest link – that the specifications are dumbed down to fit the worst printing plant in the mix, even though many others work in more modern ways.

    It's hard for me to fathom a printer who can't use Acrobat's feature to split the document, even if they do in fact need per-page PDFs, which they shoudn't.

    It's hard for me to fathom a printer who doesn't make it their job to know a hell of a lot more about catering to the needs of designers than most designers do, but rest assured there's enough of them to go around. And it's hard for me to fathom a designer who've had extensive contacts with many a printer who wouldn't also know this to be true. But maybe you've just been very lucky in who you get to work with … and I don't mean that as in “coincidence”, but that you are lucky to be able to work only with non-backwards printers. In the recent economy few companies that I've worked with are willing to pay anything extra for expertise – increasingly, everyone's just looking to save a buck.

    And anyway, the issue here isn't whether the printer can  or should achieve this themselves or not, it's about Adobe not catering to users need to quickly and simply meet the printers specifications. I'm a designer. People pay me to do design for them and deliver files for print – they don't pay me to argue with printers. So I deliver files according to specifications. If this somehow makes me inexperienced, or even stupid, in your eyes, then so be it.

    While I've more or less given up in trying to change how others work, what I occasionally do attempt, in order to make my world a little better, is to contact software makers and suggest to them ways to make my life easier through changes and additions to their software. But before I do I like to make sure I haven't just missed something. That's why I came to these forums with this. To probe whether there's really still no way to perform this simple task in InDesign, not to probe what others think of me for wanting a checkbox that would eliminate one slight annoyance from my life.

    December 20, 2011

    Another good script is Page Expoerter Utility 5 there is a tick box that tells the script if to send the file as one document or seperate pages it has many other uses and is very editable.

    http://indesignsecrets.com/page-exporter-utility-peu-5-script-updated-for-cs3.php

    Have not used it in CS5 CS5.5 use it all the time in CS4 hope it works for you.

    BobLevine
    Community Expert
    Community Expert
    December 20, 2011

    Why go through all this when it’s so easy to do in Acrobat. A couple of mouse clicks and it’s done.

    Actually…why go through it at all? I don’t trust any printer that makes these kinds of requests.

    Bob

    winterm
    Legend
    December 20, 2011

    Bob, it's not always so straightforward...

    Bob Levine wrote:

    Why go through all this when it’s so easy to do in Acrobat.

    when you export nearly 200 p. cataloque, something may go wrong on certain page. If you are exporting separate pages directly, you know where to look for the problem. If not, you just get the message "export failed". Where?!

    ok, you exported files and uploaded to printer's ftp server... and get client's last-second call: "ups, oh, uh, there's wrong price on page 99!"

    no problema, you re-export just that single page and overwrite (update) appropriate pdf file in printer's folder. No hassle about integrating it to all-in-one pdf.

    Bob Levine wrote:

    Actually…why go through it at all? I don’t trust any printer that makes these kinds of requests.

    well, sometimes client or agency has some other reasons why to choose this printer and not that. The final decision is not always up to designer... If such workflow is possible, I must be ready for it.

    Daniel Flavin
    Inspiring
    December 20, 2011

    m.kellerman wrote:

    When delivering pdfs for print most of the time they want every page as a separate document.

    Not any vendor I deal with. If you gave me 100 seperate pdf's, there would be a problem, albeit a short one.

    2 minutes looking finds a script to achieve your need, I expect you can find an equivilant if this does not suffice. This topic is discussed once a month. Search the forum.

    http://indesignsecrets.com/page-exporter-utility-peu-5-script-updated-for-cs3.php

    winterm
    Legend
    December 20, 2011

    Daniel Flavin wrote:

    Not any vendor I deal with.

    Some of them want, really. They say, it's easier to catch a problem, if occures.

    BobLevine
    Community Expert
    Community Expert
    December 20, 2011

    The fact it requesting single pages is not a standard workflow. I’ve never had a printer ask for such a thing.

    Bob

    winterm
    Legend
    December 20, 2011

    hi,

    I personally use Quick Export to PDF script by Dimitry Lapaev, works flawlessly (WinXP SP3, CS5.5, ID7.5.2).

    Afaik, works on Mac too.

    At a moment I have at hand link to russian web page only, but it shouldn't be a problem...

    Script has interface in Russian, Ukrainian, and English.

    Here you can find that one and a couple more:

    http://adobeindesign.ru/2010/02/19/custom-pdf-export-scripts/